Information Governance Officer

2 weeks ago

Derby, Derby, United Kingdom University of Derby Full time

Job details:

Department

Legal, Governance and Assurance Services

Responsible to

Assurance Manager

Location

Kedleston Road, Derby Campus

Salary

£26,363 to £28,827 per annum (For exceptional performers, there is scope for further progression up to £32,838 per annum).

Closing date

Tuesday 21 November 2023

Contract type

Permanent

Post type

Full-time

Reference

0386-23

About the role:

Legal, Governance, and Assurance Services is seeking to recruit an experienced Information Governance Officer. This is an established role covering both Freedom of Information and Data Protection work.

The role will be fast-paced and involve regular liaison with colleagues in all areas of the University. The ability to write clear, accurate, and customer-focused communications is an essential part of the role.

As well as having in-depth knowledge of the relevant legislation and experience in dealing with personal and confidential data, you will demonstrate excellent organisational skills, the ability to negotiate and influence, and exceptional attention to detail.


Principal accountabilities:

  • Coordinate the response to requests under information legislation to ensure that the University meets its legal obligations in an appropriate, complete and timely manner, including monitoring deadlines, liaising with and sourcing material from relevant colleges or departments, photocopying and redacting responses.
  • Process core University records by creating paper and electronic folders, filing, retrieving, relocating and destroying information in accordance with University records management procedures
  • Maintain and quality assure the University's publication scheme in accordance with written procedures, to ensure that appropriate and complete information is published in line with the University's statutory obligations, that website links work and that information is published to the timetable specified in the scheme.
  • Organise internal and external meetings, events and training courses relating to Freedom of Information (FOI) and Data Protection (DPA)
  • Coordinate, advise and support networks of staff responsible for data protection, freedom of information and related matters in colleges and departments. Identify any additional training required by departments/colleges in relation to FOI, DPA or Information Security awareness.
  • Maintain and review the University's system for answering external queries about its information as required by the appropriate information regulations
  • Keep up to date with legal and regulatory aspects of information management, including case law and good practice in the sector.
  • Provide statistical information about FOI and DPA to management as requested.
  • Providing advice and support to colleagues and clients in a friendly and helpful manner;
  • To ensure clear, effective and timely communication as appropriate from the LGAS department to its internal and external stakeholders.
  • Contributing to the success of the team by being an active team member including organising, attending and participating in team meetings, and training events as appropriate.
  • To adopt the University's Core Values and Underpinning Behaviours
  • Undertaking any other duties as may be required by the Data Protection Officer and Assurance Manager.
The post-holder may be required to undertake other duties commensurate with the level and skills/qualifications of this role.

Person specification:

Essential Criteria:

Qualifications:

  • HND qualification or equivalent professional experience

Experience:

  • Proven experience of working in a busy office/administration environment within the Information Governance field; or in a similar role
  • Experience of managing own time/ planning, scheduling and prioritising work to resolve problems and queries
  • Experience of producing operational/highlevel written communication and complex reports that are well structured, grammatically sound and accurate.
  • Experience of working effectively and developing a range of organisational procedures

Skills, knowledge & abilities:

  • Ability to manage information from multiple areas and the ability to work with diverse partners (both internal and external) in order to coordinate activities
  • Ability to maintain regular, open dialogue that engages and connects individuals and teams with organisational priorities using a variety of mode
  • Acting as a trusted advisor to leaders and professionals on matters of Information Governance.
  • Ability to operate independently and set high standards for self and others i.e. attention to detail and a methodical work approach, as well as the flexibility to prioritise conflicting demands and unforeseen problems, in pressurised and challenging times.
  • Ability to write clear, accurate, and customerfocused communications

Desirable Criteria:

Qualifications:

  • FOI related qualifications

Experience:

  • Experience within the sector/understands the de

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