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Personal Assistant

3 months ago

Leeds, Leeds, United Kingdom BT Full time
Personal Assistant

Job Req ID:26150
Posting Date:20 Nov 2023
Function:Architecture Solution and Design
Location:Sovereign Street, Leeds, United Kingdom
Salary:£38,139
12-Month FTC

Location
Leeds, Birmingham, Bristol, Belfast or Manchester - hybrid working 3 days in the office, 2 wherever.

Why this job matters

This is a unique opportunity to provide support to the Chief Digital Architect in the daily operations of their office.

As a PA, it is crucial to understand and agree upon the level of services and outcomes required to support them.

Two-way communication and stakeholder management are key.

  • The PA will need to be resourceful, innovative, and accountable for a wide range of secretarial and administrative duties. They must be able to work with a minimum of instruction, anticipate needs, and take the initiative without being prompted. The PA must be able to work autonomously and seamlessly, demonstrating the ability to adjust in a changing and challenging environment—multitasking between workloads is essential
  • It is crucial that the PA has the drive to go above and beyond to get things done, with a proactive and commonsense approach.
  • The diary can constitute as much as 80% of your workload, and it is paramount to connect regularly and build a strong partnership to understand workstyles and align on priorities, ensuring things happen at the right time and in the right order.
  • It is important to continually improve ways of working, pioneer change, and work collaboratively with peers and leaders, utilising digital technology to achieve results

What you'll be doing

Time Management and Meeting Planning:

Mastering the art of managing and prioritising the Chief Digital Architect schedules, creating necessary breaks, and ensuring seamless preparation time.

You'll excel at handling requests, resolving conflicts, and judiciously delegating tasks.

Meeting Preparation:

You'll shine in coordinating and preparing meeting materials, setting up efficient reading processes, and using Microsoft Word and PowerPoint to craft impactful documents and presentations.


Stakeholder Management & Collaboration:
Building robust relationships with stakeholders, fostering a culture of continuous learning, and collaborating seamlessly with colleagues across the business

Communications/Engagement:
You'll orchestrate people calls, webcasts, and events while designing engaging engagement and visibility strategies.

Primary Contact/Call Management:

Serving as the primary point of contact for the office and virtual office, adeptly screening and filtering calls and visitors.


Safety, Security, Ethics & Compliance:
Ensuring unwavering compliance with BT processes and policies, with a keen eye on financial prudence.

Special Projects & Ad hoc:

Taking on various administration tasks as requested, from document production to troubleshooting simple IT issues, facilitating new team member onboarding, and diligently attending meetings to capture notes and follow up on actions.


Skills and experience

  • Proficiency in Microsoft Office packages
  • Familiarity with inbox management
  • Strong skills in diary management
  • Previous experience as a Personal Assistant

Benefits
At BT, we entertain, educate, and empower millions of people every single day. We're a brand built on connecting people - whether that's friends, family, businesses, or communities.

Working here, you'll receive an attractive salary and a range of competitive benefits, but - more than that - you'll be joining an ambitious organisation with a culture of togetherness, collaboration, and inclusivity, that takes a genuine and proactive interest in your progress and development.


  • 22 days annual leave (plus bank holidays)
  • Generous pension scheme
  • BT Share Plan
  • Discounted BT products including TV, Broadband and Mobile
  • Flexible working arrangements

About us

  • BT is part of BT Group, along with EE, Openreach, and Plusnet.
  • Millions of people rely on us every day to help them live their lives, power their businesses, and keep their public services running. We connect friends to family, clients to colleagues, people to possibilities. We keep the wheels of business spinning, and the emergency services responding.
  • We value diversity and celebrate difference. As Philip Jansen, our CEO, says 'We embed diversity and inclusion into everything that we do.

It's fundamental to our purpose:
we connect for good.'- We all stick to the same values: Personal, Simple, and Brilliant. From day one, you'll get stuck in to tough challenges, pitch in with ideas, make things happen.

But you won't be alone:

we'll be there with help and support, learning and development.- This is your chance to make a real difference to the world: to be part of the digital transformation of countless lives and businesses.

Grab it.

A FEW POINTS TO NOTE:

  • Although these roles are listed as fulltime, if you're a job share