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HR Administrator

3 months ago

Sheffield, Sheffield, United Kingdom Archvale Full time

Can you imagine a thriving NHS?
At Carrfield Medical Centre, our mission is to make this future a reality.

Help us make real change
We care about the wellbeing of our clinicians and support teams.

Join us on our journey to transform NHS primary care. Together, we'll create a healthier, happier future for patients, colleagues, and the NHS as a whole.

We're a fun, passionate, and experienced team rebuilding primary care from the ground up. We're growing fast and we need you to join our innovative and close-knit team.

Your impact at Carrfield Medical Centre


The HR Administrator will play an important role in handling day-to-day HR operations, ensuring that our personnel-related procedures are carried out smoothly and contributing to the attainment of our company's HR objectives.

This position will be pivotal in fostering a harmonious work environment by providing administrative support in areas such as recruitment, onboarding, employee record maintenance, benefits administration, and compliance, among others.


Your responsibilities will include:

Compliance:

  • Ensure all HRrelated processes and documentation meet legal requirements and are compliant with CQC and other healthcare related regulations.
  • Ensure all training records are up to date and ready for CQC inspection. If required, communicate with relevant staff to remind them about training completion dates.
  • Ensure our employees are compliant with occupational health requirements. Support with any referrals to our occupational health partners.

Operational:

  • HR administration in the employee life cycle from recruitment (employment screenings, rights to work, DBS etc.), induction (monitoring probationary) and exit (leaver process)
  • Producing timely and accurate correspondence throughout the employment cycle (probation letters, etc) to ensure recording of key events.
  • Using the internal and external systems to process/ update staff and organisation details: new joiners, promotions, changes, training, leavers and other staff/job changes as applicable
  • Providing employment reference, confirmation of employment letters
  • Producing Payroll reports
  • Benefits Administration: Coordinate with the HR team and thirdparty vendors to administer employee benefits, ensuring accuracy and timeliness.
  • Support Head of HR to report on key HR metrics to aid in strategic decisionmaking.

Recruitment and Onboarding Support

Training Coordination

  • Support the implementation of training programs and other staff development initiatives.
  • Coordinating training sessions and making necessary arrangements.

Other requirements

Confidentiality

  • In the course of employment, staff entrust us with, or allow us to gather, sensitive information. They do so in confidence and have the right to expect that staff will respect their privacy and act appropriately.
  • In the performance of the duties outlined in this job description, the postholder may have access to confidential information relating to employees. They may also have access to information relating to the practices as a business organisation. All such information from any source is to be regarded as strictly confidential.
  • Information relating to employees or the business of the practice may only be divulged to authorised persons in accordance with the practice policies and procedures relating to confidentiality and the protection of personal and sensitive data.

Health & Safety
The post-holder will assist in promoting and maintaining their own and others' health, safety and security

This will include:

  • Using personal security systems within the workplace according to practice guidelines
  • Identifying the risks involved in work activities and undertaking such activities in a way that manages those risks
  • Making effective use of training to update knowledge and skills
  • Using appropriate infection control procedures, maintaining work areas in a tidy and safe way and free from hazards
  • Actively reporting of health and safety hazards and infection hazards immediately when recognised
  • Keeping own work areas and general / patient areas generally clean, assisting in the maintenance of general standards of cleanliness consistent with the scope of the job holder's role
  • Reporting potential risks identified

Equality and Diversity
The post-holder will support the equality, diversity and rights of colleagues, to include:

  • Acting in a way that recognises the importance of people's rights, interpreting them in a way that is consistent with practice procedures and policies, and current legislation
  • Respecting the privacy, dignity, needs and beliefs of patients, carers and colleagues
  • Behaving in a manner which is welcoming to and of the individual, is nonjudgmental and respects their circumstances, feelings priorities and rights.

Quality

The post-holder will:

  • Alert other team members to issues of quality and risk
  • Assess own performance and take