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People Assistant
3 months ago
Job Purpose
Your primary responsibility is to support the efficient functioning of the People Team, helping create a positive and productive work environment, ensuring HR lifecycle processes are well-executed and continuously improved, supporting the growth and development of our team.
Key Responsibilities
Joiners:
- Responsible for producing offer letter and contracts for Support Centre and Logistics colleagues.
- Auditing Legal Right to Work in the UK for group wide business and run expiring visa reports to ensure legal compliance.
- Conduct relevant reference checks for new starters (role specific)
- Managing and monitoring recruitment reward incentives.
Movers:
- Produce contractual changes and letters for group wide business.
- Be the primary contact for queries on the HR system, acting as a systems administrator and ensuring the central people database (Dayforce) is uptodate and accurate.
- Responsible for updating and maintaining the central people system (Dayforce) with all changes to role, salary, location, line manager, filing etc.
- Processing Internal people transfers and supporting recruitment for Autocentre and Retail colleagues.
- Produce secondment letters for all colleagues, making any relevant changes on Dayforce and maintaining the monthly reports to the business to end or extend secondments.
- Responsible for making Flexible Working changes in Dayforce.
Leavers:
- Manage the leavers process for Support Centre and Logistics effectively and produce leaver letters.
- Calculation of Holiday Balances for colleagues across the business.
- Responsible for liaising with Payroll team to ensure any final payments are processed.
- Support Payroll with overpayments by drafting letter and setting up payment plans.
- Production of references for leavers.
General Administration:
- Ownership and management of the People Support inbox.
- Weekly & monthly reporting to support with BAU tasks.
- Supporting with collection of data for audits.
- Processing of Invoices for people team.
- General administration and project work as required.
Key Skills/Experience
- Minimum of 1 years' administration experience ideally from within a shared service environment.
- Hands on, cando, flexible attitude.
- Good understanding of Microsoft Office Applications.
- Highly organised and methodical with good attention to detail.
- Able to multitask, manage and prioritise own workload.
- Excellent communication skills, both verbal and written.
- Ability to step back and be pragmatic.
- Ability to interrogate and analyse data, trouble shoot, and problem solve.
- A continuous improvement mindset constantly looking for ways to better things.
- Able to work effectively in a team.
