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Pa/ Executive Assistant

3 months ago

Newport, Newport, United Kingdom Major Recruitment Full time

Our well established client based in Newport, Shropshire is looking for PA/ Executive Assistant to The Chief Operating Officer on a temporary on-going basis with the potential go permanent.

Working hours Monday - Friday 9am - 5pm paying £16.00ph

Duties for PA/ Executive Assistant:

  • Management of diaries (electronic) including organisation of travel, meetings, committees and events involving the COO and DUS.
  • Managing internal and external communications in a timely and appropriate fashion
  • Preparing, collating and distributing information relating to various committees, working groups and meetings, including electronic coordination of agendas, accompanying papers, attending meetings and taking minutes and dissemination of outcomes and actions
  • Scheduling impending internal and external work requirements to ensure that both the COO and DUS meet reporting deadlines
  • Acting as the first point of contact for enquiries to the COO and DUS Office, including those of a sensitive or confidential nature where tact, diplomacy and discretion are required
  • Handling enquiries to the COO and DUS
  • Arrangement of all aspects of domestic and international travel, including visa and accommodation requirements.
  • Organising expenses claims and reconciliation of procurement card expenditure by post holder and COO and DUS.
  • Proactive management of the budgets assigned to the COO and DUS offices including management of the payment of expenses for members of the Board of Governors liaising with the s finance office as necessary.
  • Arranging online or live meetings, including liaison with senior staff in external bodies and arrangements for the meeting location.
  • Obtaining and assembling data and other information required by the COO and DUS in the course of their work.
  • Managing an efficient and effective electronic document filing system for the COO and DUS offices. Including documentation relating to the Board of Governors, University Executive, and documentation relating to the Development Trust.
  • Corresponding with visitors to the COO and DUS Offices to ensure that arrangements for their visit are agreed and are followed through, including aspects of travel, hospitality, meeting venues, audiovisual requirements etc.
To co-ordinate and manage events run by the COO and DUS and contribute to the other University events and activities, including:

  • Managing arrangements including booking travel and accommodation
  • Preparing documentation and other arrangements for consideration by internal auditor sand external auditors such as the HEFCE Assurance team.
  • All other duties and responsibilities commensurate with the post and the salary range of the grade.
For more information on the PA/ Executive Assistant please call Major Recruitment's Telford Branch and ask for Steph.

Major Recruitment are an employment agency working on behalf of our client.

Should you be seeking a new permanent position, temporary assignment or contract you will find our staff professional and courteous and our interview process straight forward.

We are located in thriving Telford, and we focus on jobs in Shropshire, Staffordshire, North Wales and Wolverhampton. Major Recruitment specialise in industrial, commercial, driving and technical recruitment.

Job Types:
Full-time, Temporary contract

Salary:
£16.00 per hour

Benefits:

  • Free parking
  • Onsite parking

Ability to commute/relocate:

  • Newport: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Reference ID:

SB