EA / Office Manager

1 week ago

London, Greater London, United Kingdom Talent Staffing Ltd Full time

An exciting brand new role with an international technology group base in Central London (SW1)

The role of the Office Manager/ Executive Assistant (EA) is to provide high level secretarial and administrative support predominantly to the Company Executives, but to also some members of the Senior Leadership Team. This role involves managing administrative tasks, facilitating communication, meeting preparation, travel and diary management to ensure smooth operations of the Executive's office. Position Responsibilities · Acting as a point of contact for the Executive, dealing with correspondence and phone calls · Managing diaries and organising meetings for the Managing Director and members of the Senior Management Team · Co-ordinating activities throughout the company to ensure efficiency and maintain compliance with company policy · Support to organise events and conferences (including but not limited to organising travel, hotels, car rentals, public transport, dining arrangements) · Being responsible for organising of both incoming and outgoing post and deliveries · Managing travel arrangements · Collating and filing of expenses for the Managing Director · Preparing documents, including data slides and correspondence when required · Managing relevant databases and filing systems · Typing, compiling and preparing reports, presentations and correspondence · Track and replace office supplies as necessary

Key Competencies: · Organisational skills and attention-to-detail

Position Specification · Confident and professional when dealing with the resolution of supplier issues · Skilled using MS Excel, ERM systems such as SAP · Excellent interpersonal and customer service skills, articulate telephone manner and excellent written English skills

Communication: Display the ability to communicate effectively in a variety of settings and can assimilate complex instructions easily. Ability to communicate with all levels of management and staff to establish productive relationships; superior consultation, diplomacy, influencing and negotiating skills; ability to explain complex concepts in layman's language.

Teamwork: Promote collaboration and facilitates teamwork across the organisation and its external service providers; is tactful, diplomatic and works with integrity, honesty and respect for others.

Client Orientation: Display exceptional listening and analytical skills to understand clients' needs and concerns and the ability to respond promptly and effectively to these needs. · Drive for Results: Demonstrate a high level of self-motivation and standards with the ability to multi-task; balancing "analysis" with "doing";

Organisation and Planning: Demonstrate proven ability and knowledge to set and achieve your own goals and prioritise work to meet deadlines. ·

Experience & Educational Requirements · 5+ years of professional experience in a similar or supporting role · Ability to Multi-task · Discreet and maintain confidentiality at all times · Experienced in a broad range of office procedures and processes · Experience of working in a global company with multiple sites is desirable · IT literate particularly around MS Outlook, Word, Excel and PowerPoint, and capability with other technology platforms · Ability to work to tight timelines and able to produce high quality work whilst under pressure · Strong organisation skills with the ability to prioritise and manage several different work streams at once without close supervision · Proactive in approach, thinks ahead and anticipates and deals with issues without being prompted · Numerate with a strong attention to detail, sets high standards for own work · Good communication skills including written and verbal · A friendly, personable and confident individual

Key Relationships Internal · Executive Team · Senior Leadership Team

What we offer · A competitive salary, that also includes an annual incentive based on your performance in the role · 25 days holiday and the option to buy a further 5 days · Match contribution pension scheme · Private Medical cover · Salary sacrifice benefits such as cycle to work · Electronic Vehicle Scheme · Flexible working hours and location split between home and office · An opportunity to join the company at a really exciting time of growth and an opportunity to develop this key role in support of that growth.

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