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Finance Assistant

3 months ago

Milton Keynes, Milton Keynes, United Kingdom Horwood House Hotel Full time
An exciting opportunity has opened up We are expanding our Finance Team.

What is the main purpose of the role?


To effectively handle all aspects of the accounts including sales and purchase ledger, to achieve business targets, whilst adhering to departmental deadlines.


Key Responsibilities and Duties

1. Daily reconciliation of all payments received at the Reception, F&B outlets, C&B department, and SPA, including cash and credit card transactions.

2. Ordering, receiving and re-banking change for site; performing float checks in accordance with hotels financial procedures.

3. Posting of all BACS payments received in a timely manner.

4. Daily revenue audit, ensuring that all revenue streams have been posted accurately and to correct analysis codes, variance analysis reporting.

5. Responsible for posting Purchase Ledger Invoices into the accounting system or on Procurement system.

6. Investigating variances between the delivered and invoiced amounts, liaising with departmental heads and suppliers.

7. Updating the A&P sheet with relevant overhead purchases timely.

8. Reconciling suppliers' statements to the accounting system entries and dealing with variances promptly.

9. Effectively communicating revenue or purchasing related queries with other hotel departments.

11. Reviewing all sales ledger entries daily, ensuring accuracy of sales invoices sent to clients.

12. Credit control of sales ledger invoices to ensure outstanding debt is collected promptly.

13. Sales ledger queries handled within a reasonable time frame as agreed with clients.

14. Assisting with production of daily controls file, including the sales adjustments in all departments, refunds, voids, discounts, and other exception transactions

15. Reporting on the reasons and supporting Financial Controller in improving the processes within the departments, to ensure that the hotels control objectives are met.

16. Assisting Financial Controller with other areas of business, including preparation of stock data and any other general duties.

System Knowledge

  • Intermediate level of MS Office packages, strong Excel skills
  • Knowledge of hotels PMS systems is desirable, but not essential.
  • Knowledge of Sage and Procure Wizard is desirable.

Person specification

  • Capable to reconcile large amounts of transactions with attention to detail
  • Selfmotivated, result driven person
  • Willing to learn, develop new skills and progress with career within accounts team
  • Passionate about finance and accounts
  • Analytical thinker and problem solver
  • Trustworthy and discreet when dealing with confidential information
  • Able to work as part of a team, as well as on own initiative

Engaging Hospitality

  • To be an ambassador for the Hotel welcoming new colleagues and helping them to settle into the business
  • Demonstrate a "can do" attitude always offering engaging hospitality to all colleagues and our guests
  • Always promoting image and brand of Horwood House Hotel, through our behaviour and personal presentation ensuring we are always smart and ready for business.

Learning and Development

  • To attend and contribute to (or deliver) regular valueadded learning and development sessions carried out by your HOD or specialist within the business to support both business performance and personal learning.
  • To ensure you perform your daily duties in accordance with the trained and communicated standards and lead by example in developing a customer focused engaging service driven hospitality offering to our guests and internal colleagues
  • Take an active role in enhancing and taking ownership for your own continuous personal development.

Health & Safety

  • To ensure that the Company Health & Safety procedures are adhered to and implemented within the department
  • To be aware of all legislation that is relevant to your work and ensure that all legal requirements are met including: licensing, health & safety at work, COSHH, environmental health, fire precautions, manual handling and any other relevant policies.

Job Types:
Full-time, Permanent

Salary:
From £25,000.00 per year

Benefits:

  • Company pension
  • Discounted or free food
  • Employee discount
  • Free parking
  • Life insurance
  • Onsite gym
  • Onsite parking
  • Paid volunteer time

Schedule:

  • Day shift
  • Monday to Friday

Supplemental pay types:

  • Tips

Ability to commute/relocate:

  • Milton Keynes, MK17 0PH: reliably commute or plan to relocate before starting work (required)

Experience:

- hotel finance: 1 year (required)

Licence/Certification:

  • Drivers Licence (required)

Work Location:
In person

Reference ID:
FAssist24.02