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Ea Travel and Admin Coordinator

3 months ago

Aberdeen, Aberdeen City, United Kingdom Petrofac Full time

Petrofac is a leading international service provider to the energy industry, with a diverse client portfolio including many of the world's leading energy companies.
We design, build, manage and maintain infrastructure for our clients.

We recruit, reward, and develop our people based on merit regardless of race, nationality, religion, gender, age, sexual orientation, marital status or disability.

We value our people and treat everyone who works for or with Petrofac fairly and without discrimination.


The world is re-thinking its energy supply and energy security needs; planning for a phased transition to alternative energy sources.

We are here to help our clients meet these evolving energy needs.

This is an exciting time to join us on this journey.

We support flexible working requests and have adopted a hybrid approach for most of our office-based roles. We ask employees to be present in the office at least three days per week.

_ Are you ready to bring the right energy to Petrofac and help us deliver a better future for everyone?_

Onshore - Bridge View - fixed term 12 months

JOB TITLE:
EA TRAVEL AND ADMIN COORDINATOR**
KEY RESPONSIBILITIES:
  • Arranging of international and domestic travel for Well Engineering staff and consultants
  • providing transport and accommodation options as well as key destination information when applicable.
  • Providing a rapid response to emergent travel issues/changes.
  • Liaising with travel manager and travel agent to rectify any identified issues with traveller profiles and ensure hotels honour corporate rates.
  • Continuously update the travel tracker to ensure all travel bookings are logged, including any changes.
  • Ordering PPE for Well Engineering staff and consultants.
  • Coordinating with external vendors to arrange learning sessions with the Well Engineering Technical team (lunch and learns).
  • Printing and binding programmes for technical team, arranging external printing when required.
  • Providing assistance with formatting issues in Microsoft office programs including Word and Visio.
  • Ad hoc administration tasks for all areas of Well Engineering as required.
  • Organising external meeting rooms.
  • Assisting with ordering of lunches/teas and coffees for meetings within the Petrofac office.
  • Ordering stationary both for the rig and for anything specific for the Well Engineering department that is not provided by office services.
  • Raising requisitions for annual purchase orders for taxis, PPE, staff training and medicals.
  • Assisting with new start onboarding administration updating org charts, teams groups, distribution lists, yammer and Share Point when required.
  • Arranging taxis as requested.

ESSENTIAL QUALIFICATIONS AND SKILLS:

  • Organised and methodical
  • Strong administrative background
  • Advanced or Intermediate level of MS Office knowledge and experience
  • Ability to consistently meet deadlines
  • Ability to communicate at all levels
  • Proactive in offering support and help
  • Approachable when requested to provide support and to complete admin duties
  • Will to learn new skills, proactive in self development
  • Be able to assist Engineers with any issues/queries relating to MS Office products
  • Formatting & Reformatting of engineering documents in line with corporate templates where applicable.
**#LI-CS1