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Part-time Receptionist X 2

3 months ago

Aberdeen, Aberdeen City, United Kingdom Aarvi Encon Full time
Our client is seeking 2x part time receptionist for their Aberdeen facility. You will report to the Manufacturing Director.

Working hour patterns are Mon/ Thur Fri)

Mon/Thur Fri)

The postholder will cover Group reception. They will be initial point of contact for all visitors and enquiries to the business.

The Group receptionist will deputise for the PA to the Chairman and will perform PA duties as and when required.


MAIN DUTIES AND RESPONSIBILITIES OF THE JOBHOLDER

  • To answer the internal and external calls in a prompt and efficient manner, transferring calls to appropriate personnel.
  • Where appropriate, to take messages and pass these onto personnel at the earliest opportunity.
  • Greeting all visitors in reception in a friendly manner
  • Ensuring all visitors are inducted in line with Company procedures
  • To distribute all incoming mail advising immediately of any urgent items.
  • To take photocopies of documents as requested.
  • Responsible for the ordering of stationary and maintenance of stationary cupboard.
  • To provide an overspill basic secretarial service when requested.
  • To make teas/coffees, etc for meetings
  • To ensure the reception area is tidy at all times and company literature is available at the display unit.
  • Franking of all mail
  • Deputising for PA to the Chairman where required and booking of travel.
  • Other duties as required.

Qualifications

Required:

  • Good level of education

Experience

Required:

  • Previous experience of reception

Skills

  • Excellent communication skills
  • Proficient in MS office
  • Experience of dealing with calls through Microsoft Teams

Job Type:
Part-time

Part-time hours: 20 per week

Schedule:

  • Monday to Friday

Ability to commute/relocate:

  • Aberdeen: reliably commute or plan to relocate before starting work (required)

Education:

  • GCSE or equivalent (preferred)

Experience:

  • Customer service: 1 year (preferred)
  • Administrative experience: 1 year (preferred)

Language:

  • English (preferred)

Licence/Certification:

  • Driving Licence (preferred)

Work Location:
In person

Reference ID:
AE - R-01

Expected start date: 17/07/2023