Estates Administrator

1 week ago

Birmingham, Birmingham, United Kingdom BNP Paribas Full time

The role
As a Senior Estates Assistant within our Occupier Solutions team you will advise existing corporate clients on management of their occupied and let property portfolios

Key deliverables

  • A point of contact in respect of property issues and projects for the Client(s)
  • Reporting to Client on a regular basis in accordance with Client requirements
  • Reporting to the Account Manager on a regular basis
  • Ensure delivery of service through effective working relationships across the client delivery team(s)

Responsibilities

  • Main point of contact for all property specific queries from a range of sources, both internal and external, in respect of the clients property portfolio
  • Liaising with landlords and tenants to resolve property issues
  • Dealing with Lease queries, boundary disputes and assisting with CPSE's
  • Preparing repairing liability summaries from legal documentation
  • Responsible for collating and submitting monthly fees
  • Assist in Drafting/Approving change notes and invoices
  • Helping to manage Client helpdesk
  • Assisting with renewals permits for car parking portfolio
  • Completing account reconciliations
  • Contributing to budgeting / reforecasting
  • Manage critical events e.g. break options
  • Analysing and manipulating data from client database.
  • Liaising with tenants in respect of bad debt
  • Assisting with service charge payments, recharges, annual budgets and variance reporting
  • Providing additional Senior Administrator's support as required to the Corporate Real Estate occupier management team

Clients and Business Development

  • Is courteous and responsive to clients (internal and external)
  • Works within clearly defined, well established processes under regular supervision
  • Consults more experienced colleagues on more difficult situations

People

  • Active team player
  • Shares information with colleagues and others through team meetings, databases, filing systems
  • Shares expertise with colleagues
  • Proactively communicates to colleagues and others

Systems and Process

  • Solves problems by following well defined processes and precedents
  • Authority limited to prioritisation of daily tasks and decisions made according to clear process
  • Is conscious of and takes steps to protect the interest of BNP Paribas Real Estate, employees and reputation
  • May contribute to BNP Paribas Real Estate projects

Essential experience

  • Demonstrable record of working with corporate clients in delivery of occupier management or property management services
  • Provision of annual budgeting, variance reporting and service charges
  • Experience in Excel
  • The ability to work independently
  • Ability to learn and adapt to new ways of thinking
  • Understanding of property databases and the maintaining accurate data

We are proud to offer award-winning benefits to support and reward our employees:

Heath & Leisure:
Private medical cover, 25 days annual leave + public holidays (the option of purchasing up to 5 additional days via flex benefits), health screening, gym discounts, wellbeing support, volunteering opportunities, cycle to work scheme, eye care voucher, travel & retail discounts, travel insurance, concierge service, kids pass, open fairways golf card, great company culture and social events (including sports teams, charity events, art pass), perks at work

Financial:
Pension, life assurance at 8 x basic salary, group income protection, long term disability insurance, interest free season ticket loan, bonus scheme - you will be eligible to participate in the Company's Bonus Scheme, share incentive plan, financial and mortgage advice


BNP Paribas Real Estate is committed to providing a work environment that fosters diversity, inclusion, and equal employment opportunity without regard to race, color, gender, age, creed, sex, religion, national origin, disability (physical or mental), marital status, ancestry, sexual orientation, gender identity and gender expression, or any other legally protected status.


BNP Paribas Real Estate is proud to be an inclusive employer, as recognised by our RICS Inclusive Employer status and membership to Stonewalls Diversity Champion Programme.


PRIMARY LOCATION

GB-ENG-Birmingham

JOB TYPE

Fixed Term

JOB

FINANCIAL AND TECHNICAL EXPERTISE

EDUCATION LEVEL

Other Degrees / Certifications / Vocational, Technical or Professional Qualifications

SCHEDULE

Full-time

REFERENCE

BHM589

APPLY
***- (

REF:
BHM589)

  • Estates Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Venn Group Full time

    Urgent Requirement - Estates Administrator - Birmingham - 1 Year contractVenn Group is currently recruiting for an Estates Administrator for an organisation based in Birmingham City Centre and will be for a 12 months, covering maternity pay. The rate is around £12/£13 per hour including holiday payThe role will involve: Helping to organise orders and...

  • Estates Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom CBRE Full time

    Estates Manager (Occupier Accounts) Service line Full-time Property Management, Transaction Management ESTATE MANAGEMENT (OCCUPIER ACCOUNTS) /LOCATION:Senior Surveyor - Estate Management The role is within the Mitchells & Butler Account Team in Occupier Accounts, a key service line within Advisory & Transactions. Mitchells & Butler is a well-known...

  • Estates Technician

    4 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Newman University Full time

    37 hoursBirmingham Newman University is looking for a well organised individual to join our Estates Team. Based in Bartley Green, Birmingham Newman University comprises a mixture of buildings dating from the 1960's, as well as being responsible for the maintenance of buildings, the Estates team is committed to maintaining the grounds and pursuing a greener...

  • Estates Technician

    1 month ago

    Birmingham, Birmingham, United Kingdom Birmingham Newman University Full time

    37 hoursBirmingham Newman University is looking for a well organised individual to join our Estates Team. Based in Bartley Green, Birmingham Newman University comprises a mixture of buildings dating from the 1960's, as well as being responsible for the maintenance of buildings, the Estates team is committed to maintaining the grounds and pursuing a greener...

  • Estates Technician

    3 weeks ago

    Birmingham, Birmingham, United Kingdom Birmingham Newman University Full time

    Birmingham £26,444 to £29,605 per annum. Salary Scale: 5 Full Time Permanent 26th April 2024 21st May 2024 NU352437 hoursBirmingham Newman University is looking for a well organised individual to join our Estates Team. Based in Bartley Green, Birmingham Newman University comprises a mixture of buildings dating from the 1960's, as well as being...

  • Estates Technician

    1 month ago

    Birmingham, Birmingham, United Kingdom Birmingham Newman University Full time

    Birmingham £26,444 to £29,605 per annum. Salary Scale: 5 Full Time Permanent 26th April 2024 21st May 2024 NU352437 hoursBirmingham Newman University is looking for a well organised individual to join our Estates Team. Based in Bartley Green, Birmingham Newman University comprises a mixture of buildings dating from the 1960's, as well as being...

  • Real Estate Secretary

    1 week ago

    Birmingham, Birmingham, United Kingdom Bell Cornwall Recruitment Full time

    Real Estate SecretaryBirmingham City CentreUp to £30,000- Are you an experienced Real Estate Secretary, looking to join an International Law Firm in their Birmingham City Centre Offices?Bell Cornwall Recruitment have a fabulous and rare opportunity for youIn this role, you will be providing secretarial and administrative support to a team of 4 Real Estate...

  • Estates & Facilities Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Summerhill Services Limited Full time

    We are currently recruiting for a self-motivated and customer - focused individual to join our passionate and driven team.Posts & hours:Estates & Facilities AdministratorBased at: Barberry CentreHours: 27.5 hoursSalary: £ (£ £25058 FTE)DisclosureTo provide a comprehensive and effective administrative support service to the Facilities Department, this...

  • Property Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Superior Estates Ltd Full time

    PROPERTY ADMINISTRATORDUTIES - PART TIME 9.30AM 1PM MONDAY FRIDAY GENERAL ADMINISTRATION ASSIST WITH MANAGEMENT OF FRONT OFFICE DEALING WITH FACE TO FACE & TELEPHONE EMAIL INQUIRES. ASSIST WITH PROPERTY MAINTENANCE & CONTRACTORS RE-NEWEL CONTRACTS CONTRACTS GAS CERTIFICATES ELECTRIC CERTIFICATES EPC REPORTS.Job Type: Part-timePart-time hours: 20 per...

  • Apprentice Estate Agent

    1 week ago

    Birmingham, Birmingham, United Kingdom Burchell Edwards Full time

    Job DescriptionConnells Group, known locally as Burchell Edwards, are looking for a passionate and enthusiastic apprentice where you will learn administration, sales and marketing skills that will enable you to forge a career in the property business. A fantastic opportunity to join one of the leading estate agents as an apprentice and gain a Level 2 Estate...

  • Estate Soft Fm

    1 week ago

    Birmingham, Birmingham, United Kingdom CRFCA Full time

    As Estate Soft FM & Business Support Officer you are the focal point of contact for all CRFCA, Defense Infrastructure Organisation and single Services queries relating to the requirement for 'Soft FM' support to the Reserve and Cadets on the Volunteer Estate. You you will assist in the development of policy for 'Soft FM' facilities management across the...

  • Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Venn Group Full time

    Urgent Requirement - Estates Administrator - Birmingham City Centre - Temp to PermVenn Group is currently recruiting for an Estates Administrator for an organisation based in Birmingham City Centre and will be for 4 months, but with the opportunity to be taken permanent.The rate is around £11 per hour including holidaypayThe role will involve: Helping to...

  • Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Venn Group Full time

    Urgent Requirement - Estates Administrator - Birmingham City Centre - Temp to PermVenn Group is currently recruiting for an Estates Administrator for an organisation based in Birmingham City Centre and will be for 4 months, but with the opportunity to be taken permanent. The rate is around £11 per hour including holiday payThe role will involve: Helping to...

  • Estates Manager

    1 month ago

    Birmingham, Birmingham, United Kingdom CBRE Full time

    ESTATE MANAGEMENT / EDINBURGH, BIRMINGHAM, BRISTOL, LONDONEstate ManagerRole PurposeThe Estate Management team sits within Portfolio Services, which is part of the Transaction Management & Portfolio Services EMEA division, as well as linked to the Global Portfolio Services Platform, which the team will work directly with on a regular basis. The team are...

  • Estates Manager

    4 weeks ago

    Birmingham, Birmingham, United Kingdom CBRE Full time

    ESTATE MANAGEMENT / EDINBURGH, BIRMINGHAM, BRISTOL, LONDONEstate ManagerRole PurposeThe Estate Management team sits within Portfolio Services, which is part of the Transaction Management & Portfolio Services EMEA division, as well as linked to the Global Portfolio Services Platform, which the team will work directly with on a regular basis. The team are...

  • Branch Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Shipways Full time

    Job Description: At Shipways, which is a part of the Connells Group, we are on the lookout for a highly motivated individual to join us as a **Branch Administrator** to provide support to the team at our branch located in Great Barr. As a **Branch Administrator**, your main responsibility will be to handle office administration tasks accurately and...

  • Eu Real Estate Coordinator

    1 week ago

    Birmingham, Birmingham, United Kingdom Claire's Full time

    The Real Estate Coordinator is primarily a support function to the Real Estate Department. They are critical in managing and coordinating department data for reporting to the wider business. Their main task is to ensure budget and deal tracking data is up to date at all times, to ensure the preparation of reports and presentations. This role will heavily...

  • Estate Soft Facilities Management

    1 week ago

    Birmingham, Birmingham, United Kingdom Council Reserve Forces & Cadets Association Full time

    As Estate Soft FM & Business Support Officer you are the focal point of contact for all CRFCA, Defence Infrastructure Organisation and single Services queries relating to the requirement for 'Soft FM' support to the Reserve and Cadets on the Volunteer Estate. With the Deputy Director Volunteer Estate you will assist in the development of policy for 'Soft FM'...

  • Reprographics and Estates Assistant

    1 week ago

    Birmingham, Birmingham, United Kingdom Shoosmiths Full time

    The firm A leading UK law firm with a network of offices from the South Coast to Scotland, working together as one national team. An innovative practice and the first top 50 law firm to achieve "Platinum Standard" Investors in People, our values and culture are notjust words on our website but are the heartbeat of the firm. The lack of barriers between...

  • Branch Administrator

    1 week ago

    Birmingham, Birmingham, United Kingdom Connells Group Full time

    At Shipways, part of the Connells Group, we're looking for a highly motivated Branch Administrator to support our fantastic team in branch in Harborne. As our Branch Administrator you will take ownership of office administration accurately and efficiently and in a professional manner, within a busy customer facing environment.What's in it for you as our...