Team Administrator

1 week ago


Bristol, Bristol, United Kingdom Simmons & Simmons LLP Full time

The role:


We are looking for a Team Administrator to join our Shared Practice Support team in our Bristol office on a 12 month fixed term contract.


What will you do:

Administrative tasks

  • Daytoday administrative tasks such as photocopying, scanning and demonstrating the ability to delegate to appropriate department/s when necessary, e.g. for organising large volume printing, photocopying, document production.
  • Assisting with event management including tasks such as RSVP management for events, responding to feeearner queries about attending delegates using InterAction reporting function.
  • Assisting with updating information on the SharePoint intranet or in managing and maintaining specific pages.
  • Assisting the broader team with routine and adhoc administrative tasks relating to the operation of the team/office.

Preparation of key documents and correspondence

  • Assisting with simple typing tasks including digital dictation, copy typing and hand written amendments.
  • Using the firm's house style and proof reading all work to ensure that completed documents are delivered accurately and to a consistently high standard.
  • Assisting the team with the preparation of agendas, presentations and meeting papers, including print production and timely distribution.
  • Regularly updating fee earners' CVs ensuring they are maintained in the firm's CV Bank.

Project/matter support
-
Assisting Secretarial Co-ordinator, Secretaries and Paralegals with internal project or matter related ad-hoc duties
:

-
Duties may include but are not limited to uploading files to deal rooms and sharepoint; printing, filing and archiving; arranging for files and bundles to be couriered; and supporting ad-hoc administrative tasks as required
:

-
Provide ad-hoc support to practice support team with tasks including but not limited to preparing bundles and hand delivering time critical documents.

Diary and contact management
-
Arranging the booking of conference rooms, video conference facilities, cars, refreshments and restaurants
:

What we are looking for:

Education / Qualifications / Experience:

  • Some office experience, although training will be provided so this role would suit a school or college leaver.

General skills:

  • Client service orientated approach.
  • A proven working understanding of teamwork.
  • Problem solving skills.
  • Strong computer skills, specifically in relation to MS Office.
  • Good communication skills.
  • Selfmanagement and excellent organisational skills, with the ability to prioritise work calmly and effectively in a pressurised environment.
  • Attention to detail and discretion with confidential information.
  • Able to work effectively as part of a diverse and inclusive team.
  • Ability to touch type quickly and accurately.

Other requirements:

  • Flexibility with working hours as required and willingness to work extra and on occasion unsociable hours when required.

Here at Simmons & Simmons:

We believe our people define us.

Our working environment is genuinely collegiate with a supportive atmosphere and team ethos - we have a reputation for being a friendly culture which we are very proud of.

An inclusive and diverse culture, our innovative approach and being truly international are just a few more things that make us, us.


  • Competitive Offer Package including bonus's dependant on role/level, private medical insurance & pension contribution to name a few.
  • Dress 'for your day' Code.
  • Hybrid working approach of 2 days a week required in the office with flexibility dependant on role/team/client demands.
  • A wide range of international offices including: Hong Kong; Dubai; Tokyo; Dublin; Milan; Bristol; Madrid; Singapore.
  • All offices have their own artwork collections with a Damien Hurst and a Tracey Emin in the London office. We have a longstanding history in supporting the art community especially up and coming artists.
  • The creation of Simmons & Simmons Solutions bringing together the best legal advice from our established legal teams with nontraditional capabilities that enhance, expand and differentiate the Simmons offering.
  • We were ranked as a Times Top 50 Employer for Women and Top 30 Employer for Working Families in 2020.
  • We have Social and Sport Committees contributing to Xmas & Summer parties, end of month drinks and various sporting events.
  • We also have a range of Diversity Network Groups including LGBT+, Emerge (Race & Ethnicity) and The Number One Club (Women's network) who have organised various talks and events firmwide.

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