Purchasing Assistant, Home Based, 37.5 Hours Per

1 week ago


Liverpool, Liverpool, United Kingdom Alternative Futures Group Full time
Alternative Futures Group is the North West's largest Mental Health and Learning Disability charity.


With a strong track record over 30 years, we work locally in the community and through our Treatment and Recovery Centres to provide a wide range of innovative and bespoke care services.

We have a vision to create _a world where people control their lives.

_Here at AFG, we pride ourselves on helping the people we support to design, develop and 'own' the support they receive by planning this with them; we support people to make informed choices and increase their own independence; and we support people to maintain their own health, wellbeing and living environment.

These principles are really important to us.


As a 'values based' employer, the people that work for us genuinely care about the people they support, and we are seeking likeminded people to join our AFG family.

If you are passionate about working in Health and Social Care and have a real desire to make a positive difference to the lives of the people we support then we would love to hear from you.

At AFG we also recognise the contribution and value that our staff make. We would not be able to provide the life changing support that we do without people like you


In return for your contribution we will support you throughout your career and we provide a wide range of employee benefits, career development and lifestyle support services to ensure that you too feel supported, fulfilled and valued from day one of your employment with us.


Job Purpose


To support operational managers and functional budget holders with the purchase of goods and services, and the administration of associated purchasing systems and processes.


Key Accountabilities and Responsibilities

  • To support operational managers and functional budget holders with the purchase of goods and services both in terms of understanding of the process, and in the correct use of AFGs purchasing / procurement systems
  • To ensure that approved suppliers are appropriately set up within Access Financials, and this is completed in line with the agreed service level agreement / timescales.
  • To support in the sourcing and obtaining quotations for Goods and Services.
  • Raising Purchase Requests in Access Financials
  • Providing Purchase Orders with suppliers to ensure suppliers are paid in a timely manner.
  • To liaise with end users to understand their purchasing needs and requirements.
  • Build and develop relationships with key suppliers.
  • Demonstrate ongoing Value For Money (VFM).
  • Manage the purchasing process inline with SORD requirements and Procurement policy.
  • To manage a diverse workload, making decisions on the relative priorities of work, to ensure that deadlines and targets are met.
  • To support end users with purchasing / supplier enquiries which may lead to being involved in complicated purchasing requirements.
  • To provide general administrative support
  • Including but not limited to: Processing related invoices; Completing Purchase Tracker weekly.

Essential Skills, Knowledge and Experience required for this role:

  • A minimum of 24 months experience in a Procurement environment.
  • Good understanding of Procurement processes, including the purchase to pay process.
  • Proven experience of working within a customer/supplier focused environment
  • Facilitate improvements in standards of professional and regulatory practice by contributing to the ongoing development, improvement and implementation of policy and practice changes.
  • Have experience of Procurement Policy and Scheme of Reservation & Delegation (SORD) requirements
  • Strong experience in MS Office products to support procurement objectives
  • Maintaining IT systems to ensure all relevant data is collated and reported
  • Excellent communication and interpersonal skills, with the ability to liaise at all levels
  • Analysis and research skills, in particular the ability to assemble complex data and information in support of the challenge and review process
  • Good verbal communication and presentation skills including the ability to explain technical matters to a nontechnical audience.
  • They will mainly be guided by procedures in most daytoday matters but will need to use their own initiative to deal with issues and recognise when they need to refer this to the appropriate manager.
  • Ability to suggest improvements for best practice
This role is Band I as per our structure.

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