Executive Assistant To Director Full Time Temporary

2 weeks ago

London, Greater London, United Kingdom Ministry of Justice Full time
Building/Site London CTS Royal Courts of Justice, WC2A 2LL
Post Type Fixed Term , Loan , Secondment
Working Pattern Full Time
Role Type Administration / Corporate Support
Executive Assistant to the Executive Director of the Judicial College – Chief of Staff Team
Contract Type – Permanent
Working pattern – Full-time
This position will be based in London CTS Royal Courts of Justice, WC2A 2LL

This is an exciting chance to work in the central and fast-paced Chief of Staff Team in the Judicial College.

The role provides a unique opportunity to interact with key stakeholders and senior judiciary.

The role would suit someone with previous experience in a Personal Assistant/Diary Manager, Business Management or someone with Private Office experience with strong organisational and communication skills.

This role will include providing executive assistant support to the College's Executive Director (SCS), but also to provide resilience in the support we provide on managing the diaries of the three Directors of Training (who are members of the judiciary).

Rearranging and prioritising engagements, considering the sequencing, rhythm and long-term effects of altering appointments in the diary;
Corresponding with both College officials and senior judiciary on behalf of the Executive Director;
Co-ordinating meetings (including room booking/ensuring appropriate digital arrangements are in place, greeting and escorting of visitors/use of digital lobbies, printing/organising of agenda and meeting papers);
Arranging travel and overnight accommodation;

Managing the Executive Director's inbox as necessary, sorting emails as they are received and flagging up urgent work to the appropriate team members for action.

Although this role will be based in London, the Judicial College also has staff based in Loughborough, Leeds and Glasgow and some travel to the difference offices may be required for staff engagement purposes.

You will also be a proactive and flexible member of the Strategy, Governance & Change team, contributing to the overall impact and professionalism of the team, including undertaking any other duties reasonably requested by line management which are commensurate with the grade and level of responsibility of this post.

The Chief of Staff Team support the Executive Director and the senior leadership of the College to deliver against their corporate roles and responsibilities.

The Chief of Staff Team sit within the Strategy, Governance & Change team in the Judicial College.

This is a key central team that supports the Senior Leadership of the College including the Executive Director, the three Directors of Training (senior judges from the Courts and Tribunals who are on secondment to the College) and the governing structure of the College.

The team provides secretariat support to the College Board and second-tier committees, administers new membership of the committees and College judicial training teams and develops policies that underpin the governance, strategy, accountability and direction of new training initiatives for the College.

The principal role of the Judicial College is to support the Lady Chief Justice and the Senior President of Tribunals in fulfilling their responsibilities for training the judiciary in an ever-evolving justice system.

Working with the College Board, the Judicial College supports these senior members of the judiciary in setting the direction for training and ensuring the right support is in place to provide advice on the design and delivery of training, develop innovative digital systems to support delivery and that seminars are well organised.

Judicial College is part of Judicial Office (JO), an arm's length body of the Ministry of Justice.

Our purpose is to strengthen the rule of law and improve the administration of justice, through the delivery of essential training for the judiciary in courts and tribunals, as well as a framework of training for magistrates.

We are a unique branch of the civil service, independent from Government, dedicated to supporting the judiciary and promoting judicial independence, to maintain confidence in the rule of law.

The Judicial Office reports to, and is accountable to, the Lady Chief Justice and was set up in 2006 to provide support to the LCJ and to the wider judiciary following the Constitutional Reform Act 2005.

In addition, we support, and are accountable to, the Senior President of Tribunals, whose responsibilities extend to Scotland and Northern Ireland.

We support some 22,000 judicial office holders, providing policy, legal and handling advice and operational support.
Strong MS Office skills, including proficiency in the use of Outlook, plus other collaborative tools such as Teams.
Previous PA/diary management experience is desirable but not essential.
Managing a Quality Service
This is a full-time role. The post-holder will be based at our London office (Royal Courts of Justice).

We operate on a flexible working basis and Judicial Office staff are currently required to attend the office at least 60% of their working week.

However, the job holder should expect to be physically present in the office when our Executive Director is on site
Additional Information Working Arrangements & Further Information
The MoJ offers Hybrid Working arrangements where business need allows.

This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and / or from home (please be aware that this role can only be worked in the UK and not overseas).

All employees will be expected to spend a minimum of 60% of their working time in an office, subject to local estate capacity.

Some roles will not be suitable for Hybrid Working. Similarly, Hybrid Working will not suit everyone's circumstances.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office.

All candidates who are currently in receipt of Mark Time / Pay Protection should ensure they are familiar with the new policy on permanent and temporary promotion which can be found on the employee intranet.

Flexible working hours
The Ministry of Justice offers a flexible working system in many offices. Standard full time working hours are 37 hours per week. MoJ welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs.

All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the MoJ's Flexible Working policy.

Annual Leave
Additional paid time off for public holidays and 1 privilege day. Leave for part-time and job share posts will be calculated on a pro-rata basis.
Pension

The Civil Service offers a choice of pension schemes, giving you the flexibility to choose the pension that suits you best.

Training

The Ministry of Justice is committed to staff development and offers an extensive range of training and development opportunities.

Networks

The opportunity to join employee-run networks that have been established to provide advice and support and to enable the views of employees from minority groups to be expressed direct to senior management.

There are currently networks for employees of minority ethnic origin, employees with disabilities, employees with caring responsibilities, women employees, and lesbian, gay, bisexual and transgender employees.

A range of 'Family Friendly' policies such as opportunities to work reduced hours or job share.

Access to flexible benefits such as voluntary benefits, retail vouchers and discounts on a range of goods and services.

For moves to or from another employer or moves across the Civil Service this can have implications on your eligibility to carry on claiming childcare vouchers.

You may however be eligible for alternative government childcare support schemes, including Tax Free Childcare. Paid paternity, adoption and maternity leave.
Free annual sight tests for employees who use computer screens.
Should you feel that the recruitment process has breached the recruitment principles you are able to raise a formal complaint in the following order
To Shared Service Connected Ltd Monday to Friday 8am - 6pm) or e mail Moj-recruitment-vetting- );
To Ministry of Justice Resourcing team (resourcing-management-.As a Disability Confident employer, MoJ are committed to providing everyone with the opportunity to demonstrate their skills, talent and abilities, by making adjustments throughout all elements of the recruitment process and in the workplace.

For more information on applying for a role as a candidate with a disability or long-term condition, please see our Disability Confident Scheme Frequently Asked Questions webpage.

If you need additional help completing the application form, please contact the SSCL Recruitment Enquiries Team.
Diversity & Inclusion

To learn more please see the Civil Service People Plan and the Civil Service Diversity and Inclusion Strategy .

To apply for roles in MOJ you will need to confirm your employment history for at least 3 years prior to the date of application so that pre-employment checks (BPSS) can be undertaken.

If you have spent significant time abroad (a total of 6 months in the past 3 years) you would be required to give a reasonable account of the reasons why.

You've been serving overseas with HM Forces or in some other official capacity as a representative of HM Government
You were living overseas with parents

In such cases you will need to be able to provide referee cover for the period(s) of residence overseas.

The duration of overseas residence and the country of abode will also be taken into account.
This flexible approach to recruitment focuses more on finding the right candidate for the specific role.

We have provided detail of the assessment stages and areas being assessed to help you prepare for completing your application form, and to advise of what will be assessed following this, if you successfully pass the application stage.

Use of Artificial Intelligence (AI)

Please note that plagiarism can include presenting the ideas and experiences of others, or generated by artificial intelligence, as your own.

Managing a Quality Service

The MoJ are committed, as part of the Redeployment Interview Scheme, to providing opportunities to those who are 'at risk of redundancy'.

Candidate's will not be eligible for the Redeployment Interview Scheme if they are applying on promotion.
Turkish nationals, and certain family members of Turkish nationals, who have accrued the right to work in the Civil Service
#

  • Senior Executive Assistant Full Time Temporary

    2 weeks ago

    London, Greater London, United Kingdom Citi Full time

    Senior Executive Assistant, Market Risk Are you looking for a career move that will put you at the heart of a global financial institution? Then bring your skills in executive assistance, diary management and travel planning to Citi's Risk Management team. By Joining Citi, you will become part of a global organisation whose mission is to serve as a trusted...

  • Temporary Executive Assistant to CEO

    2 weeks ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Temporary Executive Assistant to CEO Charity: Job Reference: CharityPADate Posted: 2 February 2024 Recruiter: Love Success plc Location: City of London, London Salary: £17.00 to £20.00 Per Hour Sector: PA/EA/Secretary Job Type: Temporary Work Hours: Full TimeTemporary Executive Assistant to CEO Charity Womens support charity Temporary Executive Assistant...

  • Executive Assistant to the Executive Director

    2 weeks ago

    London, Greater London, United Kingdom Pandemicactionnetwork Full time

    Executive Assistant to the Executive Director (London, U.K.) SHARE Executive Assistant to the Executive Director (U.K.) (Remote) About Pandemic Action Network Pandemic Action Network drives collective action to ensure the world is prepared to respond to outbreaks and prevent the next pandemic. The Network consists of more than 400 partners across sectors...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Akton Recruitment Full time

    Executive Assistant£20 per hour**Location Haringey, London.**Haringey London are looking for an executive assistant to work with the Directors, Assistant Directors and the wider Chief Executives Office to provide them with proactive diary, administrative and operational support on an initial 3month contract with the possibility to extend.Main...

  • Executive Assistant to Directors

    2 weeks ago

    London, Greater London, United Kingdom Amnesty International UK Full time

    Contract DetailsPermanentSalary£37,551 (includes London Weighting)Weekly Hours35 with flexibility optionsLocationLondon EC2A 3EA, plus hybrid within the UKApplication DeadlineThursday, November 30, 2023Interview Date7th or 8th of December 2023Job SummaryAmnesty International UK has a simple aim: an end to human rights abuses. Independent, international and...

  • Temporary Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Temporary Executive Assistant: Job Reference: LJ6453EADate Posted: 13 November 2023 Recruiter: Love Success plc Location: London Salary: £25.00 to £30.00 Per Hour Sector: PA/EA/Secretary Job Type: Permanent Work Hours: Full TimeExecutive Assistant - Private Equity OpportunityAre you an experienced Executive Assistant with a background in Private Equity? An...

  • Executive Assistant to Executive Director of

    2 weeks ago

    London, Greater London, United Kingdom European Bank for Reconstruction and Development Full time

    Press Tab to Move to Skip to Content Link The Board of Directors is divided into 23 Constituency Offices, representing the Bank's 75 shareholders. Each Office typically has a Director, an Alternate Director and an Executive Assistant, although some Offices may also have one or more Advisers. The Executive Assistant reports to the Director, but is also...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Grace Personnel Ltd Full time

    Executive AssistantPrior PA/EA experience within the insurance industry?Highly organised with great time management?We're hiring on behalf of a global insurance company based in The City for a full time role supporting the Executive Claims Director, Associate Directors and their subsequent teams.Responsibilities: Providing professional administrative support...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    Executive AssistantPermanent£40-55kRole PurposeThe Executive Assistant has overall responsibility for providing research and personal assistance, together with confidential secretarial services to the Executive Director. The Executive Assistant should work closely with the Director and Office Co-Ordinatorto ensure the office is operating efficiently and...

  • Temporary Programme Executive

    2 weeks ago

    London, Greater London, United Kingdom Love Success Plc Full time

    Temporary Programme Executive Assistant/Administrator: Job Reference: LZJ/EA/OFDate Posted: 7 March 2024 Recruiter: Love Success plc Location: City of London, London Salary: £18.00 to £22.00 Per Hour Sector: PA/EA/Secretary Job Type: Temporary Duration: 6 Months Work Hours: Full TimeWhat an exciting opportunity for an immediately available Executive...

  • Executive Personal Assistant to The Chief Executive

    2 weeks ago

    London, Greater London, United Kingdom Your World Healthcare Full time

    Executive Personal Assistant to the Chief Executive OfficeLocation: Denmark HillParking:Not SpecifiedJob Type: TemporaryDuration of booking: This is a temporary booking with no end date given at this stageProposed start date:ASAPSector: HealthcareBase:Health CentreBand: 5Pay Rates:£ £18.70 Paye Inclusive of holiday payWorking Days and Hours:37.5 hours,...

  • Executive Assistant to UK Director

    2 weeks ago

    London, Greater London, United Kingdom Islamic Relief Full time

    Executive Assistant to UK Director (Maternity Cover) Location: London Contract Type: Maternity Cover Upto 52 weeks Hours: Full Time Salary: £30, + £ London Weighting per annum Closing Date: Sunday 29 October Islamic Relief Worldwide is an independent humanitarian and development organisation, serving humanity for over 39 years. With an...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom IDA RECRUITMENT LTD Full time

    Executive Assistant - £25 - £28 per hour plus holiday pay An award-winning Design based studio is looking for an Executive Assistant to join them on a 9-week temporary booking, starting on10th June 2024. This is a full-time position, working from the studio in Islington, Friday can be remote working. Hours: 9:00- 18:00. Dog friendly office Supporting 7...

  • Personal Assistant to Director

    2 weeks ago

    London, Greater London, United Kingdom Excel Recruitment Full time

    This prestigious membership body is recruiting a Personal Assistant to provide comprehensive administrative and business support to a Director. The post holder will also work to support the department team but will report directly to the Director, providingdetailed diary management and representing them in communication with a wide range of internal and...

  • Executive Director

    2 weeks ago

    London, Greater London, United Kingdom ArtsHub (UK) Ltd. Full time £45,000

    Executive Director & Joint CEO (Maternity Cover) Job Summary Camden People's Theatre is recruiting for maternity cover for our Executive Director position for 12 months. Job Summary Camden People's Theatre is recruiting for maternity cover for our Executive Director position for 12 months. Job Description As joint CEO with the Artistic Director, the ...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco Full time

    JOB TITLE:Executive AssistantLOCATION:Hybrid working (2/3 days working from home, office based in Wandsworth)PAY RATE:£16 per hour PAYESTART DATE:ASAPDURATION/Hours: 3-month initial contract/ 36 hours a weekRole purpose: To provide effective, efficient and comprehensive executive assistance and business support services to the Children's Services Senior...

  • Senior Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Huntress Full time

    Salary: £ £35.00 per hour on an ongoing temporary basis.We are seeking an experienced Senior Executive Assistant to provide comprehensive support.This role requires exceptional organisational skills, excellent communication abilities, and the capacity to thrive in a fast-paced and dynamic environment. Senior Executive Assistant Responsibilities Handling...

  • Personal Assistant to The Executive Director

    2 weeks ago

    London, Greater London, United Kingdom Royal Society Full time

    Job Scope:The Royal Society was established in the 1660s, and is recognised across the world as one of the leading scientific academies. Its Fellows include the most distinguished scientists in the UK and internationally. Its activities include work on policy, scientific publishing, and the award of grants.The jobholder's team will provide support to the...

  • Business Administrator Full Time Temporary

    2 weeks ago

    London, Greater London, United Kingdom Mitie Full time £10,000

    Join us and help deliver the exceptional, every day. Contract Type: 18 Month Fixed Term Contract Shift Pattern: Full Time We are hiring an Apprentice to join the Resourcing Centre of Excellence as a Business Administrator, supporting the Group Resourcing Director. For this vacancy you will have the opportunity to gain a Business Administration Level 3...

  • Executive Assistant

    2 weeks ago

    London, Greater London, United Kingdom Adecco UK Full time

    JOB TITLE:Executive AssistantLOCATION:Hybrid working (2/3 days working from home, office based in Wandsworth)PAY RATE:£ £25 per hour PAYESTART DATE:ASAPDURATION/Hours: 3-month initial contract/ 36 hours a weekRole purpose: To provide effective, efficient and comprehensive executive assistance and business support services to the Children's Services Senior...