Site Administrator

2 weeks ago


Edinburgh, Edinburgh, United Kingdom Cruden Group Full time

We are currently seeking an enthusiastic and experienced Site Administrator to join our team based in Edinburgh for a period of up to 12 months to cover maternity leave.

This is a rare opportunity to be part of a small and important team within the Cruden Group.

We offer excellent working conditions hours per week, Monday to Friday.

This role will rotate between being based on our sites and at our South Gyle office in line with work commitments.


MAIN PURPOSE OF THE JOB


To manage processes related to the management of document control; working alongside project team to maintain and improve systems of control from project initiation throughout completion.


DUTIES

  • Collate and record all timesheets for Cruden Building Weekly Paid Staff and Agency Staff for Site Manager sign off.
  • Monitor & maintain project filing systems (Asite) in conjunction with the filing systems for Cruden Building.
  • Efficiently manage project data, drawings and correspondence in accordance with Asite protocols and the agreed Information Management procedures.
  • Document Controller for project drawings including QA checking, distributing in accordance with project distribution matrices.
  • Ensure that Site Teams can access all relevant information on Asite.
  • In specific instances maintain a hard copy of site drawings for use by the Site Team.
  • Ensure that Site Teams understand the requirements to upload all information to Asite and are suitably trained to carry out this task.
  • Liaise with design teams to efficiently resolve any issues identified at QA check stage.
  • Where Cruden Building are appointed as Principal Designer, control and maintenance of the Health & Safety File.
  • Preparation of all necessary documentation for incorporation into the Operation & Maintenance Manuals at Project Completion.
  • Assist, when necessary, site management with the site correspondence, filing, etc.
  • Visit each relevant site on a regular basis to monitor compliance with Asite procedures.
  • Upload required completion documentation to the building Control portal as required by site teams.
  • Upload, where appropriate, Structural Warranty (e.g. Premier Guarantee) information to the appropriate portal.
  • All other admin duties where appropriate including cover for Cruden House (South Gyle office) when required.

QUALIFICATIONS/RELEVANT EXPERIENCE REQUIRED

  • Experience in a similar role, ideally within the construction industry
  • Previous experience of document management/archiving systems and quality control
  • Working understanding of Asite, or similar
  • Excellent communication skills with the ability to liaise effectively with both clients and staff
  • Good level of computer literacy
  • Selfdriven and resultsoriented with a positive outlook
  • Analytical & problemsolving skills
  • Ability to work on own initiative
In return we are offering an excellent salary package with access to a range of staff benefits including:

  • 34 days annual leave per annum (includes public holidays and Christmas Shutdown period)
  • 9% Company pension contribution
  • YuLife Rewards and Health app
  • Death in service
The Cruden Group are committed to equal opportunities and diversity. Our people are the heart of our business.

Job Types:
Full-time, Fixed term contract

Schedule:

  • Monday to Friday

Work authorisation:

  • United Kingdom (required)

Work Location:
On the road
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