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Administration Assistant

3 months ago

Colindale, Greater London, United Kingdom NHS Professionals Full time
Job Introduction

The Food, Water and Environmental (FW&E) Microbiology Laboratories are specialist microbiology laboratories within the UKHSA.

The laboratories work with local authorities in order to protect the public from health threats posed by contaminated food, water and the environment.

UKHSA are looking for someone to provide efficient and effective clerical and administrative support to the laboratory. To undertake administrative, financial, and human resource related tasks under the direction of the Laboratory Administrator.

37.5 hours per week, fully office based, fixed term up to 31/03/2024.

Main Responsibilities

  • To provide a complete administrative and secretarial support function to the laboratory, on a day to day basis performing duties such as the typing of letters, reports and papers for publication and the preparation of audiovisual aides, using the appropriate computer package. Organise local meetings involving room booking and informing attendees of meeting arrangements.
  • Receive and process orders on Money and People Services (MAPS) which is the UKHSA finance, purchasing, HR and payroll system. Including phoning suppliers and obtaining up to date prices and product details. The postholder will also enter goods received notes on to the system and maintain a file of all orders.
  • Support the data entry staff by entering and interpreting information on the laboratory computer systems including the use of the Laboratory Information Management System (LIMS).
  • Assist in general administrative duties including post, photocopying and maintaining filing systems, including both manual and electronic files.
GCSE level educated including English language

IT literate with some experience of data entry

2 years' experience working in a busy office environment

Previous experience of working within the NHS or public health including Medical/microbiological data entry is desirable but not essential

Basic secretarial training RSA 3 ECDL desirable but not essential