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Operations Administrator

3 months ago

Aberdeen, Aberdeen City, United Kingdom OBM People Full time
Job Description

Our client, a leader in Logistics and Materials Management has an exciting opportunity for a Marine Operations Assistant to join their team for an initial period of 3 months.

This role can be based from either Aberdeen or the Peterhead office and is ideal for a strong administrator with some experience of Financial Administration. Excellent skills in MS Excel are essential for this role. Experience using Microsoft AX or a similar system is advantageous but not essential.

The key focus of the position is to:

  • Provide operational administration assistance for the Peterhead Marine Operations.
  • Provide day to day support to the business and to other functions such as finance.
  • Implementation and adherence to financial controls and processes.


Key Duties will include:

  • Process vessel arrivals through receipt of Harbour log prior to updating vessel movement in QMS. For completed voyages, push cargo from QMS to AX.
  • Complete voyage in system and reconcile details in conjunction with QMS. Subsequent Purchase Order and Sales Order to be created and delivered in AX.
  • Submit cargo declaration along with vessel dues and pilot movements to the Harbour.
  • Review mailbox and action water loading and bulk certificates applicable to vessels.
  • Run chargeable and non-chargeable plant and labour reports from QMS. Reconcile back to email correspondence alongwith creation and delivery of Sales Order.
  • Purchase and Sales Order creation and delivery for local external and intercompany purchases.
  • Creation and delivery of Sales Orders for boatmen and other additional charges.
  • Reconciliation of ad-hoc labour and crane charges back to information source.
  • Download vessel voyage reports and create a bulk summary schedule for each vessel. Discrepancies to be communicated and resolved with appropriate teams.
  • Reconcile vessel activity reports and produce reports
  • Sales Invoice team support to resolve queries prior to submission to customer.
  • KPI and QPR Reporting.
  • Quarterly KPI, QPR and Maritime stats to be completed and submitted
  • Update and complete various weekly and monthly reports for clients.


If this role is of interest to you, we'd love to hear from you. Please follow the link to apply or call the team for a confidential conversation.