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Accounts Payable Coordinator

2 months ago

Belfast, United Kingdom Baker McKenzie Full time

The
Accounts Payable Coordinator will be primarily responsible for the Accounts Payable (AP) processes including obtaining approvals for and paying vendor invoices, reviewing and processing employee expense reimbursements, and purchase order matching and exception reporting.


Responsibilities:

  • Validate and process external vendor invoices and expense report reimbursements in SAP
  • Facilitate invoice authorization/approval using Firm systems
  • Facilitate electronic and manual (check) payments to vendors within SAP and coordinate bank payment releases with In-Market Business Partners
  • Facilitate P.O. exceptions process and coordinate resolution with the Global Procurement Team
  • Conduct a periodic review of the invoices blocked for payment and facilitate their release according to agreed payment terms
  • Participate in the Accounts Payable endtoend process to ensure timely and accurate vendor payments inline with agreed payment terms and within the agreedupon Service Level Agreement (SLA)
  • Perform monthly review and reconciliation of Advances, Deposits, and Accounts Payable accounts
  • Prepare and generate reports as necessary
  • Coordinate with different stakeholders and clients (Q2C, R2R, In-Market Finance staff, etc.) to resolve incidents and ensure business requirements are being met
  • Provide feedback on any observed opportunities for improvement to Supervisors throughout the entire AP process
  • Any other tasks that may be deemed necessary to fulfil our commitment with the client

Skills and Experience:

  • Extensive experience in accounts payable, purchasing or a related role or a graduate of any businessrelated course preferably Accounting or Finance
  • Experience in handling accounts payable /accounting for a Process Outsourcing Firm or a Shared Service Center, a significant advantage.
  • SAP experience an advantage.
  • Solid communication skills (verbal and written)
  • Verbal and written proficiency in English
  • Proficient in MS Office (Excel, Word, and PowerPoint)
  • Team player attitude
  • High attention to detail and has keen organizational skills.
  • Ability to make effective, accurate decisions and judgment calls.
  • Effective time and task management essential to meet deadlines.

Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to commute/relocate:

  • Belfast: reliably commute or plan to relocate before starting work (required)

Application question(s):

  • Will you now or in the future require sponsorship for employment visa status?

Experience:

- purchase ledger: 1 year (preferred)

  • Accounts payable: 1 year (preferred)

Work authorisation:

  • United Kingdom (required)

Work Location:
One location

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