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Legal Secretary
3 months ago
Leeds
Up to £26,000
My client a well known Law Firm based in Leeds are looking to recruit a Legal Secretary to join their Real Estate and Housing Litigation team.
Main Duties:
- Diary management, including the daytoday organisation and management of fee earners' diaries, coordinating schedules, meetings and appointments and arranging meetings, including managing room and refreshment bookings and ensuring appropriate notificationsare sent to the relevant people. Appropriate planning for fee earner absences both planned and unplanned.
- File management, including opening, closing, archiving and retrieving files in accordance with the business procedures. To carry out regular filing of either hard copy or soft copy clientrelated correspondence and other documentation.
- Assisting with onboarding clients, including preparing client and matter letters and liaising with the client to ensure antimoney laundering and know your client requirements are met.
- Helping to conduct file reviews and other compliancerelated tasks.
- Typing and general word processing, including audio and copy typing, the preparation and production of documents, correspondence, bills/invoices, forms and checklists in keeping with the business house style. Preparing mail and enclosures for dispatch. Usingdifferent software packages and databases.
- Providing general administrative support.
- Providing help and guidance to new secretaries and temporary secretaries as required and providing secretarial and administrative support to other departments in the firm as required.
Skills required:
- Experience of working within a similar position at a similar level is preferred but not essential. Good working knowledge of secretarial and office procedures. Legal secretarial experience would be an advantage.
- PC literate with knowledge of Microsoft Outlook, Word, Excel and PowerPoint.
- Excellent interpersonal skills and telephone manner and a high standard of written English.
- Ability to organise, plan, prioritise and meet deadlines.
- Ability to work confidentially and on highly confidential matters; respecting and maintaining the confidentiality of all information relating to the business and client matters.
