Uk Office Administrator

6 days ago


Sandbach, Cheshire East, United Kingdom Safeguard Global Full time
Safeguard Global is a cutting edge international payroll company based in
Holmes Chapel, which is expanding rapidly. The Office Administrator is a confident and organised person with strong interpersonal skills.

The person in this role is highly motivated and self-directed, an excellent communicator, and can work well within a cooperative and friendly team environment.

The primary focus of the role is to facilitate the smooth day to day administration of the company and enhance a professional working environment for colleagues, visitors and stakeholders.

This role is a SafeGuard ambassador and should embody and demonstrate the SafeGuard values at all time.

IMPORTANT:

Part time M-F from 8am to 2pm

On site role:
Holmes Chapel


Key Responsibilities:

Communication:

  • Manage and record all incoming and outgoing post.

Visitor management:

  • Previsit arrangements (book meetings, coordinate planning of events & itineraries, send directions, hotel and travel bookings);
  • Welcome visitors and guests and cater for their needs appropriately.

File management:

  • Maintain efficient record archive system for both remote and paper filing.

Meetings:

  • Assist in the planning and preparation of meetings, conferences and conference telephone calls;
  • Take minutes of meetings, write up and distribute a concise and accurate record.

General administrative duties:

  • Book travel and accommodation for colleagues;
  • Schedule conference room bookings;
  • Maintain an inventory of office supplies and equipment;
  • Coordinate the purchase of office supplies and refreshments; and the repair and maintenance of office equipment;
  • Maintain relationships with vendors and office service providers.
  • Notify relevant parties of any facilities issues or hazards; assist with overall office and facilities maintenance and upkeep.
  • Provide wordprocessing and general administrative support;
  • Assist in making drinks and catering when necessary;
  • Assist with the organisation of corporate events and company social & charitable events;
  • Shred and dispose of confidential waste;
  • Varying additional administrative tasks as required.
  • Responsible for improving office recycling facilities;
Audit

  • Assist with audit data collection
Health and Safety

  • Manage and maintain security badges for secure office entry
  • Maintain First Aid & Fire Warden lists
  • Assist with safety and security audits as requested
  • Inform HR when certification needs renewal
Office Facilities

  • Ensure communal areas are clean & tidy and equipment is in good working order
  • Liaise with cleaning company to resolve any issues or additional requirements

Mandatory Skills required:

  • Proficient in Microsoft office
  • Good communication
  • High attention to detail
  • Ability to maintain confidentiality of data
  • Selfstarter and the ability to manage their workday

Desirable Skills:

  • First Aid
  • Fire Warden

Job Type:
Part-time

Part-time hours: 27.5 per week

Salary:
Up to £20,000.00 per year

Schedule:

  • Day shift
  • Monday to Friday

Reference ID:
R-102915

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