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Uk Office Administrator
6 days ago
Holmes Chapel, which is expanding rapidly. The Office Administrator is a confident and organised person with strong interpersonal skills.
The person in this role is highly motivated and self-directed, an excellent communicator, and can work well within a cooperative and friendly team environment.
The primary focus of the role is to facilitate the smooth day to day administration of the company and enhance a professional working environment for colleagues, visitors and stakeholders.
This role is a SafeGuard ambassador and should embody and demonstrate the SafeGuard values at all time.IMPORTANT:
Part time M-F from 8am to 2pm
On site role:
Holmes Chapel
Key Responsibilities:
Communication:
- Manage and record all incoming and outgoing post.
Visitor management:
- Previsit arrangements (book meetings, coordinate planning of events & itineraries, send directions, hotel and travel bookings);
- Welcome visitors and guests and cater for their needs appropriately.
File management:
- Maintain efficient record archive system for both remote and paper filing.
Meetings:
- Assist in the planning and preparation of meetings, conferences and conference telephone calls;
- Take minutes of meetings, write up and distribute a concise and accurate record.
General administrative duties:
- Book travel and accommodation for colleagues;
- Schedule conference room bookings;
- Maintain an inventory of office supplies and equipment;
- Coordinate the purchase of office supplies and refreshments; and the repair and maintenance of office equipment;
- Maintain relationships with vendors and office service providers.
- Notify relevant parties of any facilities issues or hazards; assist with overall office and facilities maintenance and upkeep.
- Provide wordprocessing and general administrative support;
- Assist in making drinks and catering when necessary;
- Assist with the organisation of corporate events and company social & charitable events;
- Shred and dispose of confidential waste;
- Varying additional administrative tasks as required.
- Responsible for improving office recycling facilities;
- Assist with audit data collection
- Manage and maintain security badges for secure office entry
- Maintain First Aid & Fire Warden lists
- Assist with safety and security audits as requested
- Inform HR when certification needs renewal
- Ensure communal areas are clean & tidy and equipment is in good working order
- Liaise with cleaning company to resolve any issues or additional requirements
Mandatory Skills required:
- Proficient in Microsoft office
- Good communication
- High attention to detail
- Ability to maintain confidentiality of data
- Selfstarter and the ability to manage their workday
Desirable Skills:
- First Aid
- Fire Warden
Job Type:
Part-time
Part-time hours: 27.5 per week
Salary:
Up to £20,000.00 per year
Schedule:
- Day shift
- Monday to Friday
Reference ID:
R-102915
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