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Events Coordinator

3 months ago

Leeds, Leeds, United Kingdom paretofm Full time

Job Title:
Events Booking Coordinator

Reporting Line:
Workspace Experience Delivery Manager

Location:
Leeds/Hybrid

Salary:
£32,000

Role Overview/Purpose:

This is a new position in the CRE Communications and Experience function within the business.

This is an exciting opportunity to be part of a global workspace transformation programme and be a driving force behind internal event management for our client.


Key Responsibilities:

  • Responding to all stakeholder enquiries and booking requests regarding events ensuring all enquiries are handled promptly
  • Full ownership and management of the Workspace Experience calendar ensuring this is always kept up to date
  • Coordinating multiple events at once across several different key office locations and supporting with global event delivery
  • Attention for detail when concerning compliance, health, and safety of events and confident in writing risk assessments
  • Be process driven, supportive in developing new ways of work and keeping SOPs up to date
  • Communicate requirements with the Workspace teams to ensure events are being delivered successfully and inline with company policies and procedures
  • Excellent at building and maintaining relationships with stakeholders and the wider CRE team
  • Tech savvy and confident using our inhouse facilities systems and MS Outlook/Office systems
  • Take ownership of managing event statistics, post event reporting and ongoing data management as when required
  • Be well organised with the ability to prioritise requests and meet deadlines
  • Comfortable with regular travel on both a national and international level

Behavioural Competencies

  • Fantastic communicator
  • Selfmotivated
  • Comfortable working autonomously
  • Strategic mindset
  • Problemsolving skills
  • Thrives when multitasking

Education, Qualifications & Experience

  • 23 years of service experience with an emphasis on events, hospitality, corporate services, property management, or equivalent office management experience
  • You enjoy event planning and have independently planned workplace events of several types
  • You have a strong understanding of workspace health, safety and compliance
  • You have managed outside vendor relationships e.g. external event companies
  • You have excellent customer service skills, with a strong positive presence
  • You are proactive, resourceful, and organised
  • Valid passport and relevant travel documents to allow for international travel