Colposcopy Administrator, Band 2

1 week ago


Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

An exciting opportunity has arisen within the Obstetrics and Gynaecology Department for an enthusiastic, self-motivated and organised person to join our Colposcopy team.

The post-holder will provide an efficient, confidential and professional administration support to the colposcopy coordinators and the colposcopy clinicians. The role is part time (22.5 hours) working over 5 mornings and will be based in the Lansdown Suite, Cheltenham General

The post-holder will provide an efficient, confidential and professional reception and administrative service to the Colposcopy team.

This will include meet and greet during clinic hours and administration and secretarial support to enable provision of patient care and speciality services.

The role requires good written and verbal communication with patients, relatives, general practitioners and other hospital staff.


This is a responsible role and knowledge of the Cervical Screening Programme would be advantageous although full training will be provided.

It is essential that you are able to prioritise your workload to meet the demands of the service, being flexible and adaptable and remaining calm and professional at all times.

The Gloucestershire Hospitals NHS Foundation Trust is the largest employer in the county. And with over 8,000 staff, we're one of the largest NHS trusts in the UK. We offer a huge range of opportunities and benefits in a genuinely supportive working environment.

The Obstetrics, Gynaecology and Midwifery administrative team consists of approximately 30 individuals who provide an excellent service to Consultants and Midwifery Matrons and Services

Our team is dynamic and constantly evolving to manage the demand and challenges of the service. We work closely together to ensure a friendly, positive and supportive environment whilst recognizing individual development needs.


Welcome and receive patients, visitors and other members of staff to the Lansdown Suite in a polite and professional manner and undertake general reception duties.


Act as a contact point and liaise 1-1 with clinicians, patients, medical and nursing staff and external agencies either face-to-face or over the telephone.


To deal with telephone enquiries promptly, efficiently and sensitively, relaying messages where necessary and ensuring that any action is undertaken without delay.

Acknowledging the daily direct referrals from the lab, GP's and consultants and uploaded them to Trakcare and Infoflex.

Arranging appointments and facilitating cancellations within colposcopy guidelines and timeframes.

Checking the weekly failsafe list from the lab against Trakcare to ensure all patients have received an appointment.

Receive, sort and prioritise daily correspondence for the colposcopy office, organising such action as appropriate.

Ensuring all clinical reports/requests are brought to the attention of the colposcopy consultant and their team to enable appropriate action to be taken.

Attendance at relevant internal/external meetings.


Contribute to the review of administrative and clerical functions within the department and make recommendations to enhance the service provision for all uses of the department.

Photocopying, filing and other administrative duties to ensure the efficient running of the office.

Assist with monitoring FDS (Faster Diagnosis Standard) patients results.

Monitoring and ordering stationary including information leaflets from P2P and Colour Connection.

Undertake any other appropriate duties commensurate with the role, as required at the request of your line manager.

  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Outpatient Receptionist, Band 2 (30 hours a week)We are currently looking for enthusiastic, self-motivated and flexible people to join our reception team at Gloucestershire Hospitals NHS Foundation Trust.The post is based at Cheltenham General but may require cross site support as needed, (please note we do have a free bus for staff that goes between sites...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    The Patient Investigation and Learning Team are looking for an experienced, professional, positive and flexible Band 4, Senior Complaints Administrator.A main component of the role is to provide a full and confidential administrative service (primarily the complaints process), to maintain accurate and up to date records in all cases on dedicated...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    We are delighted to be able to advertise this new opportunity for a Band 4 Therapy Support Worker to join our growing therapy team in our Acute Medical/Care Units. We are looking for a senior therapy support worker to deliver evidence based multi factorial assessment and intervention as part of the "front door" therapy team. The AMU/ACUC therapy team aims to...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    If you want a fantastic training role within the NHS and are excited by a challenge then being an Administrative Assistant may be the perfect role for you.The Urology Clinical Support Team is extremely busy and we are looking to recruit an enthusiastic and highly motivated individual who is committed, demonstrate loyalty and are prepared to work hard when...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    The band 3 Outpatients Supervisor is to assist the band 4 Coordinator in ensuring the efficient and effective cover and utilisation for all Trauma and Elective clinics (including at the Acute and Community Hospital sites). To be responsible for making sure that all missing outcomes are completed to include both the pathway outcome and the outcome from the...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    To provide an efficient and friendly service to all patients and visitors attending outpatient departments To record patient attendance accurately and timely, in accordance with departmental policyTo ensure patient outcomes are actioned accurately and timely, in accordance with departmental policyWhere appropriate, make follow up appointment and any...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Speciality and Associate Specialist (SAS) and Locally Employed Doctor (LED) Educationalist, Band 7Permanent position, 15 hours a week (2-days per week)I am delighted to share this unique opportunity, to join the Postgraduate Medical Education Faculty as our bespoke Educationalist Post, supporting Trust Specialty and Associate Specialist and Local Employed...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    To lead a team of Administrators within CYPS therapy services ensuring the provision of a comprehensive, consistent and efficient administrative service, ensuring the right task is undertaken by the right resource, whilst retaining responsibility for undertaking and/or overseeing more complex tasks. To develop a thorough understanding of the CYPS processes...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    We are looking for an individual with excellent organisational skills, a methodical approach and ability to pay close attention to detail. Experience in handling databases and basic ledger work is expected as is an understanding of patient confidentiality. We would like someone who is confident and comfortable working within a multidisciplinary team....


  • Cheltenham, Gloucestershire, United Kingdom Hunter AHP & Mental Health Full time

    Hunter Gatherer are supporting a great Community service in their search for a Band 5 Community Nurse in a Gloucestershire based service. The NHS trust prides itself on providing a range of services for all ages in the lancashire region they cover. To dothis they have a large workforce of the best healthcare individuals who work alongside the hospitals and...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Job summary Permanent, Band 6, Ryeworth , 23 hours a week In line with the recent ward establishment reviews Ryeworth, Care of the Elderly are pleased to welcome applications for a Band 6 sister/ charge nurse post. The successful candidate will be required to work closely with the Ward Manager, Modern Matron, Consultants, and Support Mentors and Ward...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    Work as a member of the Estates & Facilities Team in all areas of the site. Facilities Assistants will be expected to demonstrate a flexible attitude to their work to meet the needs of the service. Maintains a high standard of hygiene and cleanliness, as defined within the National Specification of Cleanliness. Prepares and presents patient meals and...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    We are offering a £300 (pro rata) Golden Hello on appointment followed by a £300 (pro rata) retention bonus after 12 months in post.We have an opportunity to join our Facilities Team at Charlton Lane Hospital.If you are eager to learn and keen to deliver the highest standards, you could be the person we are looking for.Our Facilities Team delivers Porter,...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Job summary The post-holder will assist and work closely with the CDIO and Associate CIO, IG and Health Records (DPO), providing high quality and effective administrative support. The post-holder will also play an integral role in supporting and administering governance and business activities for the Corporate Digital and Information team, working...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Our Histology Clerical Hub are looking for an enthusiastic and self-motivated individual to join our busy team of administrators, secretaries and MDTs, to assist with the day to day running of the Histology office.

  • Administrator

    1 week ago


    Cheltenham, Gloucestershire, United Kingdom Reed Business Support Full time

    Reed are exciting to be partnering with a Cheltenham based company looking for an experienced administrator to join their team for holiday cover for the week of 6th Feb 2023.This is an exciting opportunity for an experienced administrator based in Cheltenham who is flexible to work 2-5 hours a day for the week.You must have Strong attention to detail...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Retrieve and provide case notes for all planned and emergency inpatient admissions across the Trust where the records are located in the health records libraries and / or in off-site storage. - When required Retrieve and request all case notes for TIA and Oral casualty appointments. - Access, print and work from record request lists managed as part of...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Hospitals NHS Foundation Trust Full time

    Administrative Assistant - Pharmacy, Band 3 (18 hours a week)We are looking for an enthusiastic Admin Assistant who can demonstrate a positive demeanour, attention to detail and with a Can-Do attitude. You willprovide full administrative support to our friendly and welcoming pharmacy department as per all key result areas and support over 100 staff in...


  • Cheltenham, Gloucestershire, United Kingdom Gloucestershire Health and Care NHS Foundation Trust Full time

    1 x Fixed Term contract/secondment opportunity for up to 12 months with the potential to become permanent depending on circumstances Internal applicants who wish to be considered for a secondment opportunity should discuss with their line manager the suitability of a possible secondment*Do you have excellent organisational skills and a compassionate...


  • Cheltenham, Gloucestershire, United Kingdom i2i Recruitment Full time

    My highly reputable Cheltenham based client has an excellent opportunity for a brand new role within their finance team. They are a lovely group of people who play an important role within the wider business. You will be providing administrative support to the team and must have a good eye for detail. We are looking for around 1-2 years' worth of experience...