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Diary and Events Coordinator

3 months ago

Derby, Derby, United Kingdom Derby Cathedral Full time

We are recruiting a full time Diary and Events Coordinator, who will be be responsible for the day-to-day management of the Cathedral and Cathedral Centre diaries, and to oversee the Cathedral's events procedures, taking a proactive lead in their implementation and development.


We are looking for someone who will maintain and co-ordinate the Cathedral & Cathedral Centre diaries, whilst sensitively considering the requirements of the Cathedral's core mission as a place of worship.


The post will involve a high level of collaboration with the whole Cathedral team to run the operations efficiently and effectively, demonstrating flexibility and responsiveness to changing circumstances.


Principal accountabilities / responsibilities include (but not limited to):

  • Maintain and co-ordinate the Cathedral & Cathedral Centre electronic diaries. Present and distribute the diary at the operations meeting each week.
  • With the leader booker coordinate all meetings and events, ensuring that arrangements for rooms, equipment, toilets, PR, staffing, and hospitality are made.
  • Where necessary work with lead on ticketing and seating plans.
  • Coordinate the hire of rooms within the Cathedral Centre and provide customer service support while customers are onsite.
  • Collaborate with the Digital Marketing Officer to promote events and services.
  • Work with third party design agencies to produce events guides and exterior banners.
  • Collate and submit the PRS review each quarter for music performed within the Cathedral (PRS
  • Performing Rights Society).
  • Coordinate visits and tours to the Cathedral, including educational visits.
  • Work with the Commercial Manager to oversee the hospitality team for concerts and events, ensuring staff receive sufficient training. Ordering and management of stock and producing basic statistical information.
  • Prepare and manage the documentation needed to facilitate the Cathedral Operations Group meeting each month. Provide minutes and memos following each meeting.

Interviews are planned for:
Wednesday 23rdAugust 2023

Salary:
£20,500.00 per year

Benefits:

  • Company pension
  • Free parking
  • Onsite parking

Schedule:

  • Day shift
  • Monday to Friday
  • No weekends

Ability to commute/relocate:

  • Derby, DE1 3GP: reliably commute or plan to relocate before starting work (required)

Work Location:
In person

Application deadline: 13/08/2023