Assistant Site Caretaker

2 weeks ago

London, Greater London, United Kingdom Balfour Beatty UK Full time
Balfour Beatty has an exciting opportunity for a mobile Facilities Assistant to join our Enabling Functions team to work in BB Focus Point, Kings Cross & BB Canary Wharf 5 Churchill Place


An enthusiastic individual with previous experience of working in a similar role in a corporate environment is required to provide 'front of house' and facilities management support for both of our Canary Wharf and King's Cross offices.

The offices have been designed to provide a bright, modern and flexible working environment to encourage collaborative working practices and the Facility Assistant will be expected to support the Facilities Manager, the Facilities Supervisor and the other Facility Assistants to ensure our offices are maintained and managed to an exceptional standard.

The shift patterns are expected to be between 08:00-17:30 Monday to Friday.

Occasionally different working patterns or additional hours may need to be worked to cover operational requirements, sickness or holiday leave.

Reporting to the Facilities Supervisor and working with the existing Facility Assistants.

Located at the reception desk, the Facilities Assistants will be the first point of contact for external visitors and will be expected to provide First Class front of house/reception services to include the management of visitors, telephone answering dealing, dealing with queries raised through the shared mailbox, dealing with all day to day queries raised by employees, visitors and contractors to the site which are raised either in the work flow management system or directly.

The Facilities Assistants must ensure that the meeting rooms are maintained to an exceptional standard at all times and will be responsible for managing the booking system, checking/clearing rooms between meetings, carrying out operational checks of equipment and arranging hospitality with the on-site caterer as required.


The Facilities Assistants will be responsible for incoming/outgoing post including distribution to recipients and liaison with the landlord's courier room as necessary.


Management of the access control system, issue of passes to Balfour Beatty staff and liaison with the landlord for building passes etc.

Ordering and replenishing kitchen and office consumables, ensuring the tea point areas are maintained to an exceptional standard throughout the day.

Providing support to the Facilities Manager and Facilities Supervisor as required, including admin support, assisting with the management of hard and soft FM contractors, assisting with the effective maintenance of the space, assisting with production of the annual budget and ensuring up to date records are maintained for the facility.


Proactively reporting any maintenance issues around the building and following through to resolution.

You will have the following qualities and experience:
IT literate with a good working knowledge of the Microsoft suite of programmes

First Aid/Fire Marshall qualification (training will be provided)

Good Understanding and knowledge of Facilities Management


Day in, day out, our teams deliver amazing projects in challenging conditions; developing, managing and maintaining the vital infrastructure and public spaces that modern economies, societies and communities rely on.

Balfour Beatty's Enabling Functions includes our centralised HR, IT, Procurement, Finance, Health & Safety, Sustainability and Comms teams. Together we support Balfour Beatty to deliver projects on behalf of our clients.

We value diversity and celebrate individual differences, believing that our inclusive culture helps the business continue to grow as a strong, dynamic and innovative organisation.


Balfour Beatty is a corporate signatory to WISE (Women in Science & Engineering) and a member of Stonewall's Diversity Champions programme.

Our aim is to attract more people from diverse backgrounds to help us build on our inclusive culture. Balfour Beatty is also Gold Award holders in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists

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