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Admin Assistant
3 months ago
The Neurology Admin team at UHL are looking for a full time admin assistant working over 5 days, Monday to Friday at the Leicester General Hospital (must be able to work until 6pm on occasion).
This is a varied and interesting role and you will be responsible for the flow of patients through the outpatients department and the preparation of medical notes, booking and cancelling of appointments.
You must possess excellent communication skills, working with deadlines and accurate keyboard skills are essential qualities that we are looking for.
- To provide an administrative and secretarial service to the clinical / medical teams
This will include:
- 2. To monitor and ensure clinical correspondence is produced and compliant with the Trust quality
- Manage dictation, ensuring letters are typed, quality checked, stored in the appropriate hospital system and sent out in a timely manner
- Managing the Clinical / Medical Team's filing system
- Managing the Clinical / Medical Team work diaries and adjusting plans / schedules as necessary
- Maintain the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
- Minute taking
- Ensuring consumable stock levels are adequately maintained in line with service needs
- Preparing medical notes and helping prepare clinics.
- Cancelling and rebooking appointments.
We are one of the biggest and busiest NHS trusts in the country, incorporating the General, Glenfield and Royal Infirmary hospitals.
Our team is made up of more than 17,000 staff providing a range of services primarily for the one million residents of Leicester, Leicestershire and Rutland.
We work with partners at the University of Leicester and De Montfort University providing world-class teaching to nurture and develop the next generation of doctors, nurses and other healthcare professionals, many of whom go on to spend their working lives with us.
They are:
- We focus on what matters most
- We treat others how we would like to be treated
- We are passionate and creative in our work
- We do what we say we are going to do
- We are one team and we are best when we work together
Our patients are at the heart of all we do and we believe that 'Caring at its best' is not just about the treatments and services we provide, but about giving our patients the best possible experience.
About the University Hospitals of Leicester NHS Trust: )
The detailed job description and main responsibilities are included as an attachment to this advert.
- To provide an administrative and secretarial service to the clinical / medical teams
This will include:
- 2. To monitor and ensure clinical correspondence is produced and compliant with the Trust quality
- Manage dictation, ensuring letters are typed, quality checked, stored in the appropriate hospital system and sent out in a timely manner
- Managing the Clinical / Medical Team's filing system
- Managing the Clinical / Medical Team work diaries and adjusting plans / schedules as necessary
- Maintain the office systems for recording and tracing patient records within the department and assist the Records Department in locating patient records
- Minute taking
- Ensuring consumable stock levels are adequately maintained in line with service needs
- Preparing medical notes and helping prepare clinics.
- Cancelling and rebooking appointments.