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Travel Administrator
3 months ago
Travel
team in the role of
Travel Administrator .
PurposenTo support the Travel Team in placing suitable travel arrangements for all business related travel, both within the UK & overseas.nEnsure effective & timely administration of all travel related processes.nProvide support and assistance as required to travellers to ensure optimum service delivery.
Primary ResponsibilitiesnSupport the administration of travel booking in accordance with the Company's Travel & Expenses policy, ensuring adherence to travel request cut-off dates, and the supporting Travel Request procedure.nDeliver on customer experience; provide support and assistance on travel related queries, dealing with these promptly.nAdministering expenses and per diems for the Race Teams, ensuring accuracy and timely processing in line with payroll cut-off dates.nMonitoring of Travel Vaccinations - ensuring travelling team members are up to date with vaccinations and maintaining accurate records.nArrangement of Visa Applications and any other travel documents for Race and Test events as and when required.nArrangement of passport renewals and applications as and when required.nAssist with Race Team and Company Travel administration within required timescales.nCommunicate travel entry requirements for Race and Test events and any Ad Hoc Travel.nManagement of International Driving permits - keeping a record of who holds these and renewal dates.
Complete timely renewal applications to ensure driving continuity.nProcessing new starters, obtaining their travel documents and personal information; recording on the central travel system.nAssist Finance dept.
with data analysis, budget support, invoicing & codingnMaintaining strong communications within the Travel team, and outside of the team, making sure stakeholders are communicated to in a timely and clear manner.nIn conjunction with the Travel Manager & Travel Coordinator, actively contribute to the continuous improvement of travel processes and procedures, ensuring they remain relevant and effective.
nTo chair, attend and proactively participate in meetings as requirednTo work proactively, responsibly and professionally at all times and to respect and comply with the company's reporting structurenTo maintain and develop skill levels to industry standard and maintain current and thorough working knowledge of relevant regulationsnAny other duties as reasonably requested aligned to you job role
Skills & Knowledge RequirednDemonstrable administration experiencenTravel administration experience desirable, not essentialnMicrosoft applications experience essentialnExcellent organizational and prioritisation skillsnExceptional attention to detailnOutstanding communication and interpersonal abilities at all levels, both internally and externally.
Embark on a journey with Aston Martin Aramco Formula One Team to reshape history at our brand new state-of-the-art, sustainable campus based in Northamptonshire.
We blend our rich heritage with innovation, bringing new energy to the sport and a determination to challenge the status quo.
Fuelled by fresh investment and commitment, we're poised to dominate the track and establish ourselves as a competitive force.To succeed on this mission, we're looking for talented individuals who share our passion for racing and drive for success.
Not only will you be part of a high-performing and collaborative team, you will also benefit from a competitive package which includes a discretionary bonus scheme, contributory private health care and personal pension plan, life assurance, TEDSgroup childcare benefits, cycle-to-work scheme, tech scheme, and a car scheme.
Additionally, we have an upcoming on-site gym with fitness, spin and yoga classes, and a new restaurant offering indoor and outdoor dining.
Join us in an exciting and rewarding environment, where you'll play a crucial role in shaping Aston Martin's legacy in motorsport - apply now and be part of the racing revolutionnAston Martin Formula One Team is committed to attracting, recruiting, and retaining the most talented individuals, regardless of age, disability, gender identity, gender expression, gender reassignment, marital or civil partnership status, pregnancy or maternity, race, religion, belief, sex or sexual orientation.
We strive to be a Team that reflects all the communities with which we engage around the world through diversity in the workplace and promoting an inclusive culture in which all team members are respected, empowered and valued.
Aston Martin Aramco Formula One Team is committed to making sure our selection methods are fair for all. If you would like to request that reasonable adjustments are made, please complete ourRequest for Reasonable Adjustments form here .