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IP Administrator

3 months ago

Sheffield, Sheffield, United Kingdom Withers & Rogers Full time
IP Administrator
Sheffield

About Us


Withers & Rogers is one of Europes largest dedicated intellectual property law firms, with offices across the UK, Paris and Munich.

Established more than 130 years ago, we remain as passionate as ever about making intellectual property work to our clients best advantage.

Today, our clients include many renowned, innovative organisations from across Europe, North America, and Asia.


We believe that our patent and trade mark attorneys, support, and operations staff have a breadth of expertise and a depth of specialist sector knowledge that is second to none.

Our purpose is building trusting relationships and our vision is to be an independent, responsible, sustainably profitable, and globally focused firm, known for building trusting relationships.

The Role

This is a full time, permanent position based in our Sheffield office. Hybrid working options, including working from home, are available.

In this role, your responsibilities will include:

  • Full secretarial support including typing of documents including letters, emails, and patent specifications.
  • Accurate and daily maintenance of computerised case management system, including following workflows and generating standard correspondence from templates, and liaising with Records and Accounts departments, as well as sister company Withers & Rogers Renewals.
  • Managing own and attorneys inboxes, processing emails and post (both hard copy and electronic), updating our case management system and acknowledging receipt, where appropriate.
  • Preparation of official forms for UK, European and other patent applications, and design applications where necessary, including use of online filing software, the payment of official fees and reporting accurately.
  • Organising and prioritising own workload and keeping a levelheaded approach in a busy working environment.
  • Accurately following Withers & Rogers processes and procedures, and client specific processes and procedures where applicable.
  • Producing and maintaining documentation to capture processes developed for key clients.
  • Accurate preparation and processing of invoices, using ebilling systems where necessary.
About You

To join us as an IP Administrator, youll need:

  • A strong administration background, patent or legal administration experience is desirable but not essential.
  • Good communication skills and able to interact with all levels of internal and external contacts.
  • Attention to detail and pride in work product.
  • Ability to balance and prioritise workload, remain composed and levelheaded during periods of particularly busy activity, and being proactive in helping other members of the team. Prepared to manage Attorney's emails, judge urgency, and action as required.
  • Good Microsoft package skills, particularly Outlook, Word and Excel (essential), ideally an understanding of case management systems and a track record of generating standard procedures and templates for repeat tasks.
  • The desire to learn and a willingness to become involved in the work.
  • Working individually and as a team.
Your Rewards

  • Competitive salary
  • Benefits such as healthcare cash plan and additional holiday purchase scheme
  • Flexible working options
  • Enhanced Parental Leave options
  • Positive and welcoming work environment
Applications will be reviewed as they are received, so early applications are encouraged.


We foster a supportive and inclusive culture where employees are encouraged to broaden their knowledge, challenge themselves and share their ideas.

If you think you have the skills to succeed, we would love to hear from you.
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