Payroll Administrator

Payroll Administrator - Burhill Golf Club - Walton-on-Thames, Surrey

ABOUT BGL

Our Vision is to have great destinations for every golf and leisure activity. From an outstanding collection of golf clubs (10 in total), a rapidly expanding range of indoor and outdoor competitive socialising venues (currently 20 of these), state of the art health & fitness venues to a 15th century lodge and a diverse portfolio of real estate of strategic land holdings.

ROLE OVERVIEW

Work effectively and efficiently with the Payroll Manager, Payroll team and internal and external resources to deliver an on-time, comprehensive and first-class payroll service for the Group and its 1,200+ employees.

The following points indicate key areas or work activity and are not fixed or exhaustive.

• Assist the payroll department alongside the Payroll Manager.
• Accurate preparation and on time processing of monthly payrolls for 9 active companies and a total of 1,200+ employees.
• Ensure full Statutory Compliance, Data Security and Confidentiality.
• Deliver full HMRC compliance in all payroll areas to the set deadlines.

KEY ACCOUNTABILITIES

Payroll Tasks

• Efficiently manage the flow of new starters and leavers.
• Maintain compliance with Right to work checks and processes.
• Ensure accurate payment of normal pay, overtime, casual hours, holidays & holiday pay, commissions and any other payroll payments.
• Accurate calculation of statutory payments, such as, SSP, SMP, SPP.
• Deal and process pay enquiries, adjustments
• Assist with pension schemes and payment of contributions to providers.
• Assist with monthly BACS run
• Prepare monthly payroll journals.
• Prepare payroll control account reconciliations and maintain control accounts.
• Liaise with HR, general managers, administrators and department heads.
• Assist with Payroll year end.

Reporting

• Complete all monthly, annual HMRC payroll reporting requirements including P45, P60
• Assist with HMRC Real Time Information (RTI) and payment of PAYE.
• Deal efficiently with HMRC correspondence, including tax code amendments.
• Prepare monthly and ad hoc reports.

Team Duties

• The first point of contact for the Payroll team, resolving all pay queries and adjustments.
• Adhere to all guidelines and rules in the staff handbook.
• Ensure good timekeeping within the payroll department.
• Maintain and act on good standards of health and safety awareness.
• Keeping abreast of law changes, tax directives and other information relating to payroll.
• Assist with maintaining payroll system.

Perform relevant payroll related duties as requested by the Payroll Manager.

KEY EXPERIENCE, SKILLS AND ATTRIBUTES

Experience  

• A competent, confident, motivated payroll professional with extensive experience in a multi-site business with over 500 employees.
• Experience of either in house or outsourced payroll systems.
• Hospitality and Leisure sector experience is desirable but not essential.
• Ability to take full responsibility to provide a full payroll service to the Group and its 1,200+ staff members.

Skills

• Technically up to date and keen to deliver results and improve processes.
• Good computer literacy (Including Intermediate Excel skills. Report building).
• Access, People XD Payroll system proficiency or equivalent desirable.
• Access - Work force management time recording system (WFM) proficiency or equivalent desirable.
• Good management skills: Verbal, Written and Listening.

Attributes

• Organised and enthusiastic with a "can do" attitude and attention to detail.
• Flexible with the ability to prioritise tasks for self and the department.
• Cooperative and interested – a good team player. 
• Good communication skills.
• Committed to learning and personal development.
• Ability to work under pressure.
• Strong problem-solving skills and reasoning skills.   

EDUCATIONAL BACKGROUND AND QUALIFICATIONS

• Good GCSE educational standard.
• Chartered Institute of Payroll Professionals or AAT qualification desirable.  

EMPLOYEE BENEFITS

• Market based salary to match responsibilities, experience and qualifications.
• Pension scheme available on completion of probation.
• Non-contractual discretionary annual bonus scheme.
• Meals on duty provided.
• On-site parking available.
• Staff discounts available for golf and leisure activities, food and retail purchases.