Executive Assistant

4 weeks ago

London, Greater London, United Kingdom Orange Cyberdefense Full time
Some highlights
  • Being part of an international company yet with local presence
  • Build a safer digital society together with us
Working as anExecutive Assistant

The role of an executive assistant is important to the success of the executive and as a result the company. The Executive Assistant helps the executive for whom she/ he works with tasks such as scheduling; reviewing prioritizing and responding to emails preparing of and taking notes at meetings making travel arrangements and handling travel and expenses notes organizing team meetings & events supports the facility manager in the building he/she works on and any other administrative tasks that help the executive perform their job.

The EA is the executives righthand person who enables him/ her to advance company initiatives and goals. She/he filters and attends to the daytoday functions that are part of the executives role so that the executive can focus on the highlevel leadership and strategy functions.

This includes among others the following tasks:

  • Manage scheduling for Executive(s)
  • Work directly with Executive(s). To support all aspects of their daily work routine.
  • Maintain the executives calendar including scheduling meetings appointments speaking engagements and travel.
  • Keep confidentiality and discretion on all matters and information to which he/she has access
  • Draft review and send communications (for/ on behalf of Executive)
  • Schedule departmental meetings; assist in the preparation and distribution of meeting agendas and materials.
  • Attend all Executive meetings as required and take notes / Manage Project plans
  • Answer and respond to emails communicate messages and information to the executive
  • Prioritize emails and respond when necessary
  • Determine priority of matters of attention for the executive; redirect matters to staff to handle or handle matters personally as appropriate.
  • Keep the executive advised of timesensitive and priority issues ensuring appropriate followup.
  • Coordinate travel arrangements and expenses notes
  • Interact with highlevel executives internally and externally
What we expect of you
  • 35 years prior experience in supporting a senior executive or team
  • Excellent written and verbal communication skills
  • Excellent organization and timemanagement skills
  • Ability to pay attention to detail
  • Ability to multitask
  • Confidential & discrete
Key Skills
Time Management,Microsoft Office,Organizational skills,Microsoft Outlook,Microsoft Word,Personal Assistant Experience,Microsoft Powerpoint,Calendar Management,Microsoft Excel,Administrative Experience,Microsoft Outlook Calendar,Google Suite
Employment Type : Full Time
Vacancy: 1

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