Regional Facilities Coordinator

3 weeks ago

Glasgow, Glasgow City, United Kingdom British Land Full time
JOB TITLE: REGIONAL FACILITIES COORDINATOR - GLASGOW FORT AND SCOTTISH RETAIL PARKS

DEPARTMENT: PROPERTY MANAGEMENT - RETAIL

LOCATION: Glasgow Fort with travel throughout Scotland

REPORTING TO: Centre Director Glasgow Fort

TYPE OF CONTRACT: Permanent

PLACES, PEOPLE, PREFER

Our purpose is to create and manage outstanding places which deliver positive outcomes for all our stakeholders on a long term, sustainable basis.

We are a FTSE 100 business with a strong balance sheet and £13bn of assets under management. But with just 600 employees you're given the ability to make a big impact and elevate your career quickly.

Our diverse, passionate team of experts works on some of the most ambitious, innovative and sustainable projects in the country - from our high-quality campuses across central London, to some of the top retail schemes in the UK - providing a rewarding career journey where you can shape how you grow.

We believe in shared success and enabling people to be themselves. If you want to feel listened to and understood in an environment where your opinions count and bright ideas are encouraged, you've come to the right place

In our recent engagement survey 93% of our employees stated they were proud to work for British Land

THE ROLE

The Regional Facilities Coordinator role is to support the Operations Manager and Centre Director and the property management operations at multiple assets, supporting all health and safety, procedural and financial compliance functions across the sites and their associated buildings. The role, primarily, is to provide support to the Operations Manager with all health and safety compliance functions across the assets, liaising with occupiers to enhance compliance and engagement with centre operations such as occupier Fire Risk Assessment control, providing support across all systems, supporting the Operations Manager with their day to day duties including the scheduling of works, purchase order management, control of contractor work permits and other duties both within the property management team and in support of the asset and wider business.

WHAT YOU'LL DO
  • Support the Operations Manager in reviewing and monitoring contractor work permits, site risk assessments and landlord compliance measures using approved web-based platforms and systems. Carry out site visits as required.
  • Under instruction from the Operations Manager assist with the raising and issuing of purchase orders, ensuring that expenditure is aligned with budgets and where applicable, assisting in obtaining alternative quotes from contractors.
  • Assist in managing the accurate reporting of environmental and social sustainability compliance in line with the asset business plan and corporate directive.
  • Ensure all CCTV and data requests are actioned within the permitted time frame.
  • Organise and coordinate weekly tasks in collaboration with the Operations Manager providing administrative support for each asset such as maintaining and updating emergency occupier contact lists and monitoring contractors and documents using web based electronic records.
  • Ensure that all property management, incident management and disaster recovery documentation is maintained and kept up to date in accordance with British Land policy.
  • Ensure occupier compliance documents, such as Fire Risk Assessments are in place and health and safety actions are followed up.
  • Enhance customer engagement across the assets driving the use of BL: comm with occupiers and supporting effective communications across the assets including partners, contractors, occupiers and visitors.
  • Monitor the performance of the soft services provider in readiness of monthly KPI meetings and report back to Operations Manager on any concerns.
  • Duties required within the property management team to support the compliant operations of the assets, completing any requests for information from the senior property team.
ABOUT YOU
  • Strong written, verbal communication and IT skills
  • IOSH, legionella and asbestos management are preferrable.
  • Experience of working within the facilities management industry
  • A strong desire to get things done and deliver at pace
  • General understanding of Health and Safety legislation and fire regulations
  • Attention to detail and excellent organisational skills
  • Ability to liaise and communicate effectively with the property management team, site staff and contractors.
  • Ability to interpret and understand the business.
  • Familiarisation with budget management processes.
  • Valid UK Driving License
OUR SHARED VALUES
our values are what we stand for at British Land, they're not just a label on the door; they connect us every day to our vision, purpose, and strategy. They help us to promote an inclusive, positive, and collaborative culture. You can read more on our corporate website .

Bring your whole self

Listen & Understand

Smarter together

Build for the future

Deliver at pacE

A REWARDING PLACE TO BE

Our People - Just ask anyone why they love working here and they will tell you it's the people. They're highly talented, passionate, and collaborative We thank our people with rewards that feel rewarding; you can review our market leading benefits here .

OUR RECRUITMENT PROCESS

If you enjoy bringing your whole self to work, share our values and are excited about our purpose we'd love to hear from you We are committed to providing an accessible and inclusive process learn more about our selection process here.

#LI-Hybrid

Please note that we endeavour to get back to all applicants within 28 days. If you haven't heard from us within this period, please assume that you have been unsuccessful on this occasion.

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