Senior Executive Assistant and Office Manager
2 weeks ago
Summary
The National Church Institutions comprises a wide variety of teams, professions and functions that support the mission and ministries of the Church of England in its vision to be a church, centred on Jesus Christ, for the whole nation - a church that is simpler, humbler, bolder. About the BishopAs Executive Assistant to the Bishop of Bradwell you will play a key part in developing and fostering the culture of the Bradwell Episcopal Area as a place of flourishing and joyful Christian ministry. This is an exciting opportunity to work in a dynamic, high-profile environment where your contribution will have a direct and meaningful impact. In this key role, you will expertly manage the office of the Bishop, providing excellent PA support by handling correspondence and inquiries, building strong relationships and engaging with diocesan staff, clergy, and parishes on the Bishop's behalf, and overseeing the Bishop's diary. Ensuring that the Bishop is well-informed and well-prepared for his meetings and engagements will be central to your role. You will be working interdependently with the Archdeacons, other PAs and the occasional members of the Area Team, to promote and ensure efficient and joined-up working practices. You will offer a professional, yet pastorally aware and supportive frontline response to our clergy and churches. What you'll be doing- Organising the complex demands on the Bishop's time through efficient diary management and careful coordination of visits and meetings
- Undertaking proactive management of the Bishop's email account
- Coordinating the organisation of hospitality according to a pattern of regular social gatherings of clergy and lay ministers, training events and wider strategic meetings
- Managing the budget and dealing with all day-to-day financial matters including drawing cheques for signature and management of online banking
- Undertaking the administration of Clergy vacancies and appointments, including all necessary interview processes and safeguarding and UK Border requirements, and the processing of applications and renewals for all licensed and authorised clergy and lay roles
- Outstanding administrative, EA and secretarial skills
- IT proficiency, including Microsoft Word, Outlook, and Excel
- Ability to organise own workload, to set priorities, and to work to deadlines
- Experience of taking on initiatives leading to improved administrative outcomes
- Ability to build and maintain effective relationships with a diverse range of stakeholders, including senior and middle management, as well as individuals in voluntary roles.
- A flexible approach to work that is proactive and confident
- A salary of £34,469 per annum plus age-related pension contributions between 8-15% of salary. We will also match any pension contributions you make up to an additional 3% of salary.
- 25 days annual leave
- Access to Occupational Health, and an Employee Assistance Programme
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