Accounts Payable Assistant

2 weeks ago

Aberdeen, Aberdeen City, United Kingdom NES Fircroft Full time
Our client, an international offshore energy company, are hiring an Accounts Payable Assistant on a permanent basis.

Job Purpose:
To provide accounting and administrative support to the Cost Accountant and Finance Manager.

Key Responsibilities:

• Assisting the Finance Team as required

• Ensuring supplier Invoices and employee expense claims are recorded accurately and processed for payment in a timely manner.

• Assisting with accurate recording of month end Accruals and Prepayments.

• Processing supplier invoices by ensuring adequate approvals are in place prior to settlement within agreed credit term.

• Verifying items billed against items ordered and received and reconciling differences through follow-up with the vendor and/or other employees.

• Dealing with Vendor queries and reconciling supplier statements.

• Posting financial data to appropriate accounts in automated accounting system.

• Retrieving financial data from automated systems.

• Reviewing transactions for accuracy and correcting any errors identified via journal entry.

• Receiving and processing employee expense claim forms and requests for payment.

• Managing petty cash transactions.

• Maintaining spreadsheets, ledgers and journals as required.

• Sorting out incoming and outgoing daily post and answering queries.

• Providing support during client/financial audits

• Monitoring Purchase Order Register & engage with Budget Holders to ensure accurate recognition of monthly cost accruals

• Assisting with recording of month end prepayments and accruals entries

• Assisting with AFE process to ensure all unbudgeted expenditure is approved

• Performing any other tasks as reasonably required.

Health, Safety and Environmental Responsibilities:

• Adhering to the IOGP 'Life Saving Rules'

• Attend all mandatory

Skills and Experience:

• Processing supplier invoices and employee expense claims

• Dealing with Vendor queries and reconciling supplier statements

• Preparation of bank reconciliations and monthly Cash Flow forecasts

• Creation of weekly vendor payments runs

• Maintaining spreadsheets, ledgers and journals as required

• Preparation of monthly intercompany recharges

• Providing support during client/financial audits

• Ability to work well as part of a team

• Ability to communicate at all levels

• Excellent prioritisation and time-management skills

With over 90 years' combined experience, NES Fircroft (NES) is proud to be the world's leading engineering staffing provider spanning the Oil & Gas, Power & Renewables, Chemicals, Construction & Infrastructure, Life Sciences, Mining and Manufacturing sectors worldwide. With more than 80 offices in 45 countries, we are able to provide our clients with the engineering and technical expertise they need, wherever and whenever it is needed. We offer contractors far more than a traditional recruitment service, supporting with everything from securing visas and work permits, to providing market-leading benefits packages and accommodation, ensuring they are safely and compliantly able to support our clients.

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