Personal Assistant

2 weeks ago

Borehamwood, United Kingdom Tate Full time

Personal Assistant£13.98 per hour Borehamwood 6 months contract18 hours per week - Mon to Fri (10am to 1pm)

Tate Recruitment is working with a reputable local authority committed to serving the community and driving positive change. To support our executives in their daily operations, we are seeking a part time dynamic and dedicated Personal Assistant to join the team.

As a Personal Assistant in our executive suite, you will be the right hand to senior leaders, providing comprehensive administrative and organisational support. You will play a crucial role in ensuring the smooth functioning of the executive office by managing calendars, coordinating meetings, handling correspondence, and executing various administrative tasks efficiently.

Key Responsibilities:

  • Manage and maintain executives' schedules, appointments, and travel arrangements.
  • Coordinate and schedule meetings, conferences, and events, including preparing agendas and taking minutes.
  • Handle incoming communications, including emails, phone calls, and letters, and prioritise them accordingly.
  • Prepare and edit correspondence, reports, presentations, and other documents.
  • Conduct research, compile data, and prepare documents for meetings and presentations.
  • Assist in the preparation of budgets, expense reports, and financial documents.
  • Liaise with internal and external stakeholders, including government officials, community leaders, and business partners.
  • Handle confidential information with discretion and professionalism.
  • Perform general administrative tasks such as filing, photocopying, and organizing documents.

Qualifications and Skills:

  • Proven experience as a Personal Assistant, Executive Assistant, or similar role, preferably in a government or corporate environment.
  • Excellent organisational and time management skills, with the ability to multitask and prioritise effectively.
  • Strong written and verbal communication skills, with a keen attention to detail.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software applications.
  • Discretion and integrity when handling confidential information.
  • Ability to work independently with minimal supervision and as part of a team.
  • Flexibility and adaptability to changing priorities and deadlines.
  • Degree or equivalent qualification preferred.

Please be aware this advert will remain open until the vacancy has been filled. Interviews will take place throughout this period, therefore we encourage you to apply early to avoid disappointment.

Tate is acting as an Employment Business in relation to this vacancy.

Tate is committed to promoting equal opportunities. To ensure that every candidate has the best experience with us, we encourage you to let us know if there are any adjustments we can make during the application or interview process. Your comfort and accessibility are our priority, and we are here to support you every step of the way. Additionally, we value and respect your individuality, and we invite you to share your preferred pronouns in your application.

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