Personal/Facilities Assistant

2 weeks ago

Cardiff, United Kingdom New Directions Full time

Who are we?

We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK.

Voted Best Employer - Cardiff Life Awards 2024

Job Purpose:

An exciting opportunity to provide comprehensive administrative and personal assistance to members of the SMT and support the Facilities department. The role requires a combination of creativity, confidence and communication skills, as you will be required to organise and manage events, projects and tasks to a high standard. Excellent written and verbal communication skills are vital for success whether this is writing first stage content, reporting for our eco committee or emailing actions from meetings.

Main Duties:

  • Implementing and maintaining effective systems to ensure high-level administrative support for the SMT is consistently provided.
  • Supporting the SMT with any personal assistance which may be required.
  • Supporting the Group Head of Facilities with any administrative requirements, project work and adhoc duties.
  • Managing diaries, appointments, calendars, and events.
  • Arranging hospitality requirements for SMT meetings.
  • Assisting the SMT with coordinating and managing Group based projects, problem solving tasks and monitoring communications, (including drafting and producing letters, spreadsheets, reports, presentations, speeches, and communications).
  • Handling enquires in a professional and appropriate manner.
  • Arranging meetings and managing visitors for the SMT, including coordinating logistics and documentation.
  • Following specific instructions to complete associated tasks to required standards.
  • Reviewing, collating, distributing, and analysing reports for business meetings
  • Arranging travel, transport and accommodation for the SMT.
  • Assisting the SMT with arranging meetings, including producing and circulating agendas, and attending meetings and taking minutes for subsequent distribution.
  • Tracking outstanding actions, tasks and information requests within given deadlines; chasing responses and providing updates.
  • Managing financial tasks, dealing with invoices, purchase orders and expense claims for SMT
  • Liaising with internal and external stakeholders and personal contacts.
  • Organising and maintain effective filing systems.
  • Managing the administration of any SMT documentation and ensuring its validity (e.g., MOTs, insurances, passport, driving licence etc).
  • Assisting the wider Facilities function, including Reception cover.
  • Managing the fleet of executive vehicles.
  • Participate in the Company's Eco-Committee and conduct environmental and sustainability research
  • Assist with our rented office space;
  • Responsible for the Central Reserve for all Company data.
  • Assisting in the organisation of internal and external events.
  • Liaising with contractors to ensure relevant information is received and collated (e.g. liability insurance / NDA's etc).
  • Travel to other business sites across the UK as required
  • Required to be based at and work from the Cardiff office full time (5 days per week).

Qualifications:

  • Educated to degree level, NVQ Business Administration or equivalent
  • Valid Full UK Driver's License

Skills and experience:

  • Significant experience in executive assistant or personal assistant role(s)
  • Excellent administration skills; ability to minute take
  • Professional image and appearance: demonstrates professional behaviours
  • Excellent standards of accuracy, consistency, attention to detail
  • Exceptional oral and written communication skills, and accurate proofing and editing
  • Excellent project management skills
  • Adaptable to changing demands
  • Discretion, tact, diplomacy and confidentiality
  • Honesty, trustworthiness and reliability
  • Excellent organisational and time management skills, with the ability to multitask, and manage conflicting priorities
  • Capable of self-auditing own work
  • The ability to use own initiative, judgement and be pro-active
  • The ability to research, digest, analyse and present material clearly and concisely
  • The ability to work under pressure to strict deadlines
  • The ability to accept constructive feedback, and make improvements as required
  • An outstanding level of interpersonal, networking, and relationship management skills
  • Ability to learn about an individual's preferences and styles, and ensure these are met

Personal Qualities:

Must like dogs,Confident, Accountable, Resilient, Attentive, Intuitive, Positive, Approachable,

  • Personal/Facilities Assistant

    4 weeks ago

    Cardiff, United Kingdom New Directions Full time

    Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK. Voted Best Employer - Cardiff Life Awards 2024 Job Purpose: An exciting opportunity to provide comprehensive administrative...

  • Personal/Facilities Assistant

    2 weeks ago

    Cardiff, Cardiff County, United Kingdom New Directions Full time

    Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK. Voted Best Employer - Cardiff Life Awards 2024 Job Purpose: An exciting opportunity to provide comprehensive administrative and...

  • Personal/Facilities Assistant, Cardiff

    4 weeks ago

    Cardiff, United Kingdom New Directions Holdings Limited Full time

    We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within education, social care, domiciliary care and the pharmaceutical sector, from a network of offices across the UK. Voted Best Employer – Cardiff Life Awards 2024 Provides comprehensive...

  • Personal/Facilities Assistant, Cardiff

    4 weeks ago

    Cardiff, United Kingdom New Directions Holdings Limited Full time

    Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within education, social care, domiciliary care and the pharmaceutical sector, from a network of offices across the UK. Voted Best Employer – Cardiff Life Awards 2024 Job Purpose: ...

  • Personal/Facilities Assistant in Cardiff

    2 weeks ago

    Cardiff, United Kingdom New Directions Full time

    Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK. Voted Best Employer - Cardiff Life Awards 2024 Job Purpose: An exciting opportunity to provide comprehensive administrative and...

  • Personal/Facilities Assistant in Cardiff

    2 weeks ago

    Cardiff, United Kingdom New Directions Full time

    Who are we? We are New Directions, a group of companies that provide UK wide services (including recruitment, training, care provision and other support services) within a variety of sectors, from a network of offices across the UK. Voted Best Employer - Cardiff Life Awards 2024 Job Purpose: An exciting opportunity to provide comprehensive administrative and...

  • Facilities Assistant

    1 month ago

    Cardiff, United Kingdom Pertemps Cardiff Full time

    Our client based in Cardiff is looking for an experienced Facilities assistant for an immediate start ongoing temporary assignment. Working within the facilities team you will assist in the relocation and removal of various confidential files and office equipment. Duties will include: -- Completion of furniture, equipment, and record audits - Assisting the...

  • Facilities Assistant

    2 months ago

    Cardiff, United Kingdom Pertemps Network Group Full time

    **Job Description**: Our client based in Cardiff is looking for an experienced Facilities assistant for an immediate start ongoing temporary assignment. Working within the facilities team you will assist in the relocation and removal of various confidential files and office equipment. Duties will include: - Completion of furniture, equipment, and record...

  • Facilities Assistant

    2 weeks ago

    Cardiff, United Kingdom Linc Cymru Full time

    Facilities Assistant £13.58 per hour 37.5 hours per week 8:30am - 4:30pm - excellent work life balance Ty Coch Nursing Home, Cardiff, CF23 5YG The opportunity: Linc Cymru are offering the opportunity to join our team as a Facilities Assistant, based in Ty Coch Nursing Home, Cardiff. - To support the Facilities Department in the management of the...

  • Facilities Assistant

    2 weeks ago

    Cardiff, United Kingdom Linc Cymru Full time

    Facilities Assistant £13.58 per hour 37.5 hours per week 8:30am - 4:30pm - excellent work life balance Ty Coch Nursing Home, Cardiff, CF23 5YG The opportunity: Linc Cymru are offering the opportunity to join our team as a Facilities Assistant, based in Ty Coch Nursing Home, Cardiff. - To support the Facilities Department in the management of the...

  • Facilities Assistant

    6 days ago

    Cardiff, United Kingdom Linc Cymru Full time

    Facilities Assistant £12.28 per hour 37.5 hours per week 8:30am - 4:30pm - excellent work life balance PenylanHouse Nursing Home, Cardiff, CF23 5YG The opportunity: Linc Cymru are offering the opportunity to join our team as a Facilities Assistant, based in Penylan House Nursing Home, Cardiff. - To support the Facilities Department in the management of...

  • Facilities Assistant

    3 weeks ago

    Cardiff, Cardiff, United Kingdom Tate Full time

    A well-known law firm based in the City of London is seeking a Facilities Assistant on a 6 month contract to join their growing and dynamic team.Paying up to 26,500, this role is a great opportunity for someone who interested in pursuing a career in the area of facilities, but may only have limited office based worked experience. Please do apply if you are...

  • Facilities Assistant

    2 weeks ago

    Cardiff, Cardiff, United Kingdom Tate Full time

    A well-known law firm based in the City of London is seeking a Facilities Assistant on a 6 month contract to join their growing and dynamic team.Paying up to 26,500, this role is a great opportunity for someone who interested in pursuing a career in the area of facilities, but may only have limited office based worked experience. Please do apply if you are...

  • Facilities Assistant

    4 weeks ago

    Cardiff, United Kingdom Linc Cymru Full time

    Facilities Assistant  £13.58 per hour 37.5 hours per week 8:30am 4:30pm excellent work life balance Ty Coch Nursing Home, Cardiff, CF23 5YG  The opportunity:  Linc Cymru are offering the opportunity to join our team as a Facilities Assistant, based in Ty CochNursing Home, Cardiff. To support the Facilities Department in the management of the...

  • Facilities Assistant

    2 months ago

    Cardiff, United Kingdom Host Student Housing Limited Full time

    **Job Title**: Facilities Assistant **Reports to**: Property Manager **Working Hours**: 40 hours per week **Based**: On-site Cardiff We are an established provider of quality student accommodation and are looking to recruit a Facilities Assistant to carry out general cleaning, security and caretaking duties of our student accommodation at Shand House in...

  • Facilities Assistant

    4 weeks ago

    Cardiff, United Kingdom Host Students Full time

    WISH TO EMPLOY: A FACILITIES ASSISTANT £10.40 per hour (rising to £11 per hour after completion of 6 months probationary period) We are looking to recruit a Facilities Assistant to carry out caretaking duties on a student city centre development of 193 flats. These duties will include carrying out repairs, reporting faults, making access arrangements...

  • Facilities Assistant

    4 days ago

    Cardiff, United Kingdom South Wales Police Full time

    Force 1 - South Wales Police Role Type 1 - Police Staff Business Area 1 - Eastern BCU Department 1 - Eastern BCU - Operational Support Unit Location 1 - Cardiff Central Grade 1 - SC2 Salary 1 - £23,154 Pro Rata Part/Full Time 1 - Part Time Hours per Week 1 - Other Hours per week - Other 1 - 14 Type of Contract 1 - Permanent Level of Welsh...

  • Facilities Assistant

    3 weeks ago

    Cardiff, United Kingdom Velindre Cancer Centre Full time

    An opportunity has become available for an enthusiastic, self motivated persons to join the Operational Services department to delivery front line services to patients, staff and visitors. The role of the Facilities Assistant is a combined role delivering Catering & Housekeeping Services within the Cancer Centre working in line with national cleaning...

  • Facilities Assistant

    2 months ago

    Cardiff, United Kingdom Velindre Cancer Centre Full time

    An opportunity has become available for an enthusiastic, self motivated persons to join the Operational Services department to delivery front line services to patients, staff and visitors. The role of the Facilities Assistant is a combined role delivering Catering & Housekeeping Services within the Cancer Centre working in line with national cleaning...

  • Facilities Assistant

    2 weeks ago

    Cardiff, United Kingdom Velindre Cancer Centre Full time

    An opportunity has become available for an enthusiastic, self motivated persons to join the Operational Services department to delivery front line services to patients, staff and visitors. The role of the Facilities Assistant is a combined role delivering Catering & Housekeeping Services within the Cancer Centre working in line with national cleaning...