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HR Service Administrator in Wales

4 months ago

Wales, United Kingdom Mauve Group Full time


HR Services - Administrator

Join our Global People and Culture team, today.

Location: UK, ROI, Cyprus, Malta, Kenya

Employment and contract type: Permanent, fulltime, mainly remote working.

Salary: Grade 3 – £24,284 to £30,816 per annum 

Who is Mauve Group, and what do we do?

Mauve Group was established in 1996 – with our first office being a broom cupboard, above a post office in Teolo, Italy. Fast-forward nearly three decades, and today we stand tall as a leading, award-winning Employer of Record and workforce solutions provider in the global HR industry. 

To date, we’ve partnered with more than 2,250 start-ups and multi-national corporations across over 70 industries – supporting every stage of their international roadmap, as they grow beyond their home markets. 

From compliance to marketing, HR to payroll, our in-house teams are a global community, situated around the world to support our clients on their time zones. Working flexibly from office locations or hybrid/remotely, Mauve’s people help our clients to benefit from reduced risks, lower costs, and faster timescales when they expand or employ overseas.

But that’s not all. As you may expect from a people-led company like ours, everyone at Mauve Group shares a common passion – to deliver high quality, high impact work. In return, we provide you with a range of benefits and perks – more on these a little later. 

The main purpose of your role:

As part of our growth plans, we’re looking for a HR Assistant to join our global Global People and Culture (HR consultancy services and internal HR) team. As an Administrator in HR Services at Mauve Group, your role is pivotal in supporting and coordinating the Global HR Consultancy team and internal HR operations. You will contribute to various HR services consultancy administrative processes and internal HR procedures, focusing on HR consultancy engagement and coordination and the internal HR employee life cycle. 

On occasions, the post holder may need to work outside their normal working hours to support international business needs and time zones. You may also need to work at a local office or travel occasionally.

What will you be doing as a HR services Administrator?

Contractor/Employee Life Cycle Processes:

Assisting in developing and implementing new HR services consultancy processes.

Providing administrative and support for the recruitment and onboarding/offboarding of HR internal employees and HR consultants, including formatting role descriptions, adverts, and managing contracts.

Coordinating internal Mauve employee recruitment processes, including job description formatting, adverts, and coordinate interview scheduling.

Supporting reference/testimonial monitoring, right-to-work checks, and remote working assessments for internal Mauve employees.

Managing HR consultant and employee records, file management, ensuring data accuracy in HR systems.

Updating and maintaining confidential online employee data using HRIS (Sage) and associated folders.

Managing HR and specialist email boxes.

Supporting compliance with HR policies, procedures, and contractor protocols.

Administration Support:

Serving as the primary contact for HR consultants regarding administrative queries.   

Providing administrative assistance with contracts, letters, templates, and emails. Including formatting .

Answering emails and letters, when appropriate and instructed.   

Maintaining accurate records for internal Mauve employees, including occupational health referrals and benefits. 

Handling inquiries related to Learning and Development initiatives, including the Mauve Academy.

Assisting with project-related administrative tasks and organisational chart updates.

Policy and Protocol Development:

Supporting the development and implementation of HR policies and procedures.

Assisting with the review and updating of the Mauve Staff Handbook.

Supporting the development of HR consultancy Handbook and relevant documents/forms.

Performance Management - Mauve Internal Employees: 

Assisting in implementing and monitoring performance management processes.

Maintaining sickness and probationary records.

Engagement and Recognition: 

Providing administrative support for employee and contractor engagement initiatives and recognition programs.    

Processing Consultant invoices with the finance to facilitate payment. 

Ensuring that agreed consultant time schedules tally with individual submitted invoices.   

Assisting in administering programmes to foster a positive workplace culture.

Projects:    

Collaborating with the HR team on people development projects, providing administrative support.   

Conducting desk top research for project planning and execution.

Helping to design and formulate effective PowerPoint presentations.

Supporting HR communication efforts and dissemination of key messages.

General Administrative Tasks:

Handling day-to-day administrative tasks, including scheduling meetings and managing correspondence.  

Providing administrative support for department invoicing and budget management.  

Processing HR contractor invoices, ensuring accuracy and timely payment.   

Cross checking consultant hours

Documenting HR-related activities accurately and in a timely manner. 

Supporting regulatory information development.

Requirements:

To thrive at your role, we expect you will have:

High school level qualification, this includes: High school diploma, A / I Levels, Lykeio, KCSE, Baccalaureate, Leaving Certificate (LCA), National Vocational Qualification Level 3, or equivalent.

Desirable: Bachelor’s degree in any subject / CIPD level 3 or equivalent and second language.

Experience:    

Minimum of three years of experience in HR/consultancy administration.  

Invoice administrative experience.  

Demonstrable experience of working with a range of HR systems and processes as well as with multiple stakeholders.

Experience of working with Microsoft products.

Skills: 

English - Excellent verbal and written communication skills.  

Strong organisational and multitasking abilities.  

Ability to handle sensitive information with discretion.  

Attention to detail.

Proficient in using Microsoft products including power point.   

Good sense of humour.

Company perks and benefits you can look forward to:

A good annual leave entitlement (alongside public holidays, specific to your location).

A truly flexible, hybrid working environment.

Mauve Academy – an online L&D portal, to help you develop and learn new skills, and understand how to apply them.   

Yearly training allowance, to promote personal and career growth – upskill yourself, gain a certificate, and apply your learnings.  

Pension and Mauve Group pension contribution, where applicable.  

Lots of fun opportunities, such as domestic and international travel (where it’s linked to your role), departmental / office meetups, and company-wide events.

Apply now 

Please address your cover letter indicating why you want to work at Mauve Group.

Email your cover letter alongside your CV, summarising how your qualifications, experience, knowledge and skills Clearly meet the requirements of this administrator role

Good luck

What’s next?

Applications close on Sunday 15 June 2024 – with first round interviews likely to be held from 26 June 2024 onwards, with second round interviews likely being held from 10 July 2024 onwards.

We try to respond to every application; but at times, this isn’t possible due to volume. If you’ve not heard from us by 26 June 2024, then please assume that your application has been unsuccessful on this occasion.

Data and privacy policy

We will only use your personal information with your permission, in line with applicable law. For full details of how we use and transfer personal information, please read our privacy policy.

Please indicate in your cover letter whether or not you wish to be notified about future opportunities, if not selected for this role. If you don’t state this, we’ll be required to delete your personal information in line with European law.

Equality & diversity statement

Mauve Group operates in many different parts of the world - each with its own unique cultural identity - and is committed to achieving a working environment, which provides equality of opportunity and freedom from discrimination. 

We will endeavour to accept, respect, and celebrate our different backgrounds, perspectives, and experiences – and by leveraging these differences, we encourage innovation and drive business growth.