Administrator - Estates

4 weeks ago

Peterhead Aberdeenshire, United Kingdom Pertemps Full time
Estates Administrator
Hours: 37 hours per week; Monday to Thursday 8.00am - 4.30pm and Friday 8.00am - 3.45pm
Location: Peterhead
Pay rate: £14.72 per hour
Duration: Starting ASAP for 2-3 months with possible extension

Pertemps are recruiting on behalf of our well-known Public Sector client for an Estates Administrator on a temporary contract starting as soon as possible.
A Basic Disclosure issued in the last 12 months is required or you must be willing to willing to apply (£25).

Main Purpose of the Role:
To provide administration support to Estates Maintenance teams ensuring auditable systems are in place to provide assurance that compliance is maintained throughout all administration processes and procedures.

Main Duties:
  • Carry out general administrative duties: attend meetings and facilitate the taking of minutes, provide reports, create and update spreadsheets, provide Management information, transcript data, manage calendars
  • Operation of the Maintenance Helpdesk facility ensuring all reported tasks are supplied timeously to the relevant maintenance staff
  • Point of contact for the logging and booking of planned and emergency reactive maintenance service visits from service providers ensuring that the effective use of resource is considered
  • Ensure accurate and up to date records are compiled relating to absence, annual leave, toil, overtime and on call for estates staff and are maintained
  • Day to day operation of computerised systems such as the Computerised Maintenance Management System (CMMS), Financial System (Agresso) and management of internal systems such as staff attendance and training
  • Administration of procurement processes eg registration, receipt, and ordering of goods and materials required and completions of all relevant procurement and administration documentation
Key Skills and Experience:
  • Proficient in the use of IT systems and software including packages such as Excel, Word and Outlook.
  • Experience of carrying out general administration duties within a busy office setting
  • Experience of dealing with and managing high volumes of telephone and e-mail enquiries
  • Proven knowledge of finance and procurement policies and processes
To be considered for this role, please apply online now with your up to date CV.

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