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Commercial Co-ordinator

2 months ago

Dunfermline Scotland, United Kingdom Oceaneering Full time
Company Profile

Oceaneering is a global provider of engineered services and products, primarily to the offshore energy industry. We develop products and services for use throughout the lifecycle of an offshore oilfield, from drilling to decommissioning. We operate the world's premier fleet of work class ROVs. Additionally, we are a leader in offshore oilfield maintenance services, umbilicals, subsea hardware, and tooling. We also use applied technology expertise to serve the defense, entertainment, material handling, aerospace, science, and renewable energy industries.

Duties & Responsibilities

Reporting to the Tendering Manager, Commercial Coordinators are responsible for the development of high quality, customer focused technical and commercial proposals which align with the company strategy.

Commercial Coordinators will act as key liaison between internal and external stakeholders to produce robust, accurate and detailed tender submissions considering technical definition, schedule, cost, and risk - as well as operational resources, manufacturing capacity and project loading.

Governance will be provided from Tendering Manger, Proposals Engineering Manager, and Rosyth Senior Management Team, as required.

Key Behaviors

Promote and maintain a culture of openness, honesty, commitment, and continuous improvement.

Actively support the company's policies, demonstrating compliance against Health, Safety, Environmental, Quality, Anti-Bribery and Corruption and Information security in all endeavors.

Support Oceaneering's mission, vision, and values with a particular focus on 'do things right', 'solving complex problems' and 'outperforming expectations'.

Key Requirements

• Support the delivery of the Company Commercial Strategy; bidding for projects in line with current and best practice in SDS-R operational teams.

• Demonstrate customer focus; concentrating on value-add activities. Deliver against early and continual engagement with our customers, suppliers and markets to understand systemic needs and value and address these in all actions / submissions.

• Support the Business Development and Sales teams to qualify all opportunities, enabling accurate prioritisation and positioning within the team and business workload / resource planning. Engage with Intermediate and End User customers as required, to support the accurate definition of requirements and development of 'Bid-win' theme.

• Develop high quality, technically compliant, price and schedule competitive submissions for core projects. Pro-actively liaise with procurement validating supplier costs and lead times. Liaise with engineering and manufacturing to capture updates to the design and/or process according to new regulations / standards / classification / design improvement. Engage with Project teams, reviewing project cost performance of project basis and any specific contractual VOs / credits to be applied to new contracts. Engage with Finance updating actual spend, building customer / supplier payments and over / under budgets back into Estimate Templates / calc sheets. Ensure labour and over-head recovery rates are correct and bonding requirements are aligned with contract.

• Manage Risks and Opportunities throughout opportunity development ensuring accurate communication of mitigation and realisation strategies into operational teams. Build / Maintain and Update Risk & opportunity Register throughout each opportunity development. Review and agree mitigation and realisation strategies with peers through Risk Review. Ensure adequate and justifiable contingency for risk is captured within all Estimates. Provide Risk / Opportunity Update at Sales - Operations Handover.

• Hold responsibility Quality Management System, - and all supporting Tendering Team process documentation. Ensure process map and team suite of 'How-To's reflect current working practice. Support any Quality Management audits through demonstration of adherence to process and application of continuous improvement regimes. Participate in a programme of internal auditing recognising areas of non-compliance and opportunities for improvement - updating process / procedures as required.

• Promote commercial compliance. Ensure adherence to the Approval Opportunity Matrix. Enter and update status of opportunities using the MS Dynamics based Commercial Link. Engage early in due diligence procedures for new suppliers / clients / territories. Validate agreed Customer Terms and Conditions against the business requirements - specifically considering risk and exposure. Be familiar with requirements of Oceaneering's Contract Guidelines and being able to provide GAP analysis for new contracts under review - updating Contracts Summary as required.

• Promote execution efficiency by supporting all operational teams through the Sales - Operations handovers. Instruct Contract Review Checklist (Contracts) and complete contract review immediately after receipt of contract. Deliver coherent project handovers within five (5) working days of contract award. Support operational teams during project kick-off meetings and as required during the project lifecycle. Lead Lessons learned - demonstrating revision / update / improvement of process or supporting tools / MTO. Review / update and automate process and tools.

• Seek, assess and address feedback from stakeholders to monitor role / personal performance and overall success of Tendering team refresh and extend processes and working practices accordingly.

General Requirements

• Deliver Tenders in line with approved process and procedures.

• Demonstrate effective tender leadership, prioritisation, and time management; communicate and coordinate effort in support of tender workload.

• Provide 'management level' sponsorship of the business commercial / tender solutions; leading and / or participating in customer meetings; providing flexibility for remote support across time-zones / travel as required.

• Demonstrate first class attention to detail.

• Support organisational learning and development, demonstrating improved and consistent component, project and product level learning.

• Deliver knowledge sharing training sessions at Team and Business Level.

• Demonstrate application of continuous professional development.

Qualifications

REQUIRED

• HNC/HND in a business-related subject.

• Previous experience within a similar role.

DESIRED

• Experience of working in the Energy Sector

Closing Statement

We offer a competitive salary, a comprehensive benefits package and the opportunity to advance in an international company. To apply, click 'Apply Now'.