Part-Time Accounts Assistant

1 month ago


Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Part Time Accounts Assistant for a 4 week contract position, located in Banchory, Aberdeenshire15.00. Due to role requirements candidates must be able to drive / have access to their own vehicle.

ROLE

  • This role works closely with General Manager, Assistant Manager and Fundraising Co-ordinator to ensure all Administration tasks are completed.
  • The Accounting & Administrative assistant will support the General Manager & Assistant Manager to oversee telephone calls, filing, invoices, letters, staff hours/mileage for processing, Gift Aid, Just giving reports, social media and maintaining daily accounts records.
  • Accounting & Administrative assistant has primacy in relation to all Administration tasks for the service weekly and be competent is the use of Microsoft office 365.
  • This role is regulated work with Vulnerable Adults therefore Disclosure Scotland checks will be required.

RESPONSIBILITIES:

Accountabilities

  • Ensure that Club administration tasks are dealt with efficiently and in a confidential manner.
  • Ensure that all documentation is presented well in a manner consistent with the core principles of the Club.

Key Duties

  • Provide Admin support to General Manager, Assistant Manager & work closely with
  • Fundraising co-ordinator, supporting with any admin tasks required.
  • Answering telephone/calls to clients for reminding of collections/outreach visits.
  • Update client files as required with any changes.
  • Staff hours and mileage to Treasurer monthly.
  • Petty Cash.
  • Checking of invoices for processing once approved by GM.
  • Maintaining daily and Monthly accounting entries on XERO.
  • Preparing month end trial balance.
  • Basic
  • Scanning of documents eg vehicle road tax, liability insurance, building insurances
  • Thank you letters.
  • Administration of FMN Info packs, ensure these are up to date with latest forms & displayed.
  • Postage
  • Banking
  • Minute taking for staff meetings.

REQUIREMENTS:

  • Relevant underpinning knowledge of Dementia care approaches and techniques.
  • Experience and knowledge of working within a charitable organisation.
  • Experience in use of Microsoft Office 365, Xero accounting & excel.
  • Accounting /Bookkeeping up to trial balance essential.
  • Experience in social media, FB LinkedIn keeping our presence in the public domain safely.
  • Excellent organisation communication skills, ability to work on own initiative.
  • Interpersonal skills and Qualities
  • A genuine passion and interest in people and the community.
  • Work effectively and inclusively with a range of people, both within and outside of the organisation.
  • Innovative, thorough and completer/finisher.
  • Excellent team working skills are required.


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