Senior Administrative Assistant

Found in: beBee S GB - 3 weeks ago

Maidenhead, United Kingdom Pfizer Full time

Role Summary

The candidate will be responsible for day-to-day administrative and business support to assigned managers and colleagues, helping our staff focus on advancing Pfizer Vaccines R&D portfolio. This role requires interfacing with multiple stakeholders at all levels of research and development organizations internally and at times externally.  The candidate will partner with other administrative staff members in a team-oriented approach including providing backup coverage as appropriate.

Must be able to perform duties with a high level of professionalism and minimal supervision. Must have the ability to prioritise and work independently yet be a team player. Handles multiple demands and priorities simultaneously. Must be willing to learn new capabilities. Possess excellent computer skills and high level of proficiency in various computer systems.

Role Responsibilities

Maintains calendars, makes travel arrangements, schedules routine meetings, and completes expense reports.

Organises meetings and visits (agenda, reservations, logistics)

Orders office supplies

Creates, edits, and formats written material such as presentations, spreadsheets, and documents

Comprehends, follows, and serves as a departmental subject matter expert on Pfizer’s administrative procedures and processes.

Competent in the use of business technologies required for the efficient conduct of meetings, including scheduling, and running of teleconferences, video-conferences and face to face meetings.

Assists manager with coordinating interviews and logistics as needed.

Manages logistical onboarding and off boarding for onsite and regional staff including contractors (e.g., systems and equipment)

Maintains departmental online storage folders and distribution lists.

Actively administrates all assigned projects, implementing innovative alternatives to ensure achievement of desired outcomes.

Interacts with line/zone colleagues in a constructive, professional way to process requests and deliver a wide level of service. Builds a good working relationship with colleagues at all levels in all departments/lines.

Responsible for independent work output. Takes personal responsibility for quality of work that impacts supervisor/department/line. Is aware of / can anticipate consequences of own actions.

Other responsibilities/projects based on group needs

Basic Qualifications

3 A-levels required.

Demonstrable administrative experience through in-role experience

Excellent verbal and written communication skills. Highly proficient command of English language, grammar and basic applied business maths are required.

Preferred Qualifications

Degree preferred

Additional Requirements

Demonstrated working knowledge and skills regarding general administrative functions:  telephone, e-mail etiquette, MS Office, internet, expense reporting, travel arrangement, supply/equipment ordering

Working knowledge and experience in supporting R&D executives and teams preferred

Exemplary time management and prioritisation skills. Ability to multitask in fast paced dynamic environment while demonstrating resourceful positive attitude and superior work ethic.

Strong sense of urgency and efficiency in completing work. Demonstrated ability to complete complex assignments independently, with high quality and speed, and superior problem solving skills

Ability to handle sensitive and confidential matters discretely and ensure confidentiality is maintained

Work Location Assignment: Marlow- On Premise, with flexibility for the right candidate.

Purpose 

Breakthroughs that change patients' lives... At Pfizer we are a patient centric company, guided by our four values: courage, joy, equity and excellence. Our breakthrough culture lends itself to our dedication to transforming millions of lives.  

Digital Transformation Strategy

One bold way we are achieving our purpose is through our company wide digital transformation strategy. We are leading the way in adopting new data, modelling and automated solutions to further digitize and accelerate drug discovery and development with the aim of enhancing health outcomes and the patient experience.

Flexibility  

We aim to create a trusting, flexible workplace culture which encourages employees to achieve work life harmony, attracts talent and enables everyone to be their best working self. Let’s start the conversation  

Equal Employment Opportunity 

We believe that a diverse and inclusive workforce is crucial to building a successful business. As an employer, Pfizer is committed to celebrating this, in all its forms – allowing for us to be as diverse as the patients and communities we serve. Together, we continue to build a culture that encourages, supports and empowers our employees.

DisAbility Confident

We are proud to be a Disability Confident Employer and we encourage you to put your best self forward with the knowledge and trust that we will make any reasonable adjustments necessary to support your application and future career. Our mission is unleashing the power of our people, especially those with unique superpowers. Your journey with Pfizer starts here

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