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Facilities Assistant

2 months ago

Northampton, United Kingdom Ideal Personnel & Recruitment Solutions Limited Full time

Our client has an exciting opportunity for a Facilities Assistants to join their Facilities Team.

This proactive and supportive team are looking for a Facilities Assistants to support their Facilities and Health & Safety Manager and staff across their office locations. The successful candidates will play an important role in ensuring that the day-to-day operations of the business run smoothly as well as providing professional support alongside facilities, health and safety and environmental management across the business.

Some of your duties will include:

  • Ensuring buildings and offices are compliant with legaslative requirements
  • Purchasing inventory, stock and office furniture as required and within the budget, meeting regulatory and legislative requirements
  • Taking responsibility to ensure garden maintenance and maintenance of indoor plants;
  • Setting up meeting rooms/ seminars with the correct equipment for staff members
  • Adhering to brand standards and ensuring a consistency of branding across the offices
  • Provide cover for front of house assistance, including reception duties, answering calls via a switchboard, meeting and greeting clients and contractors and, assisting colleagues with enquiries
  • Complying with procedures for the safe keeping of documents and files
  • Providing ad-hoc cover on Reception; answering phones, emails, greeting clients and helping staff with queries
  • Completing other facility adminstrative tasks as require

Requirements

  • IT Literacy in Microsoft aplications such as Outlook, Word, Excel and PowerPoint.
  • Ability to organise and manage workload priorities effectively
  • Ability to use initiative to produce solutions and ways forward which contribute towards business goals
  • Possess strong communication skills
  • Excellent collaboration skills to develop relationships with colleagues and external service providers
  • Ability to analyse information and present it simply and accurately
  • Hardworking with strong attention to detail

Due to the large number of responses we receive it is not always possible to respond to every application straight away. Should your skills and experience be a match for this role, or any other vacancy we may have, we will normally contact you within 72 hours of receiving your application. If you wish to apply for further roles please do so.