Finance Executive

1 month ago

Sheffield, United Kingdom Weston Park Cancer Charity Full time

Main purpose of Post

The Finance Executive will work as an integral part of the Finance Team, providing a high-quality finance function and supporting fundraising activity with accurate processing of income from a range of sources.

The Finance Executive will support the Head of Finance and Resources with the day-to-day financial management of the charity, including annual budgeting and monthly management accounts.

What you do

Income:

• Ensure all income including cash, cheques and online platforms is processed accurately into the fundraising CRM (Raisers Edge) and accounts package (currently Aqilla).

• Ensure gift and donation income is accurately coded with the correct campaign, appeal and fund.

• Complete the reconciliation of income between the bank

and the fundraising CRM.

• Support the Finance Assistant to ensure all funds are banked in a

timely fashion.

• Liaise with fundraising colleagues to support timely donor care and producing donor gift recognition letters within agreed timescales.

• Coordinate the preparation, claiming and recording of gift aid submissions.

• Raise invoices as required and respond to invoice queries.

• Chase outstanding debtors and ensure payments are received in a timely fashion.

• Take a lead on processing, coordination, and administration of legacy income

Expenditure:

• Ensure that purchase invoices are properly authorised, coded and processed accurately into the accounts package.

• Ensure company credit card expenditure is reconciled and processed into the accounts package accurately.

• Assist staff with expenses queries and ensure expense claims are processed in a timely manner.

• Prepare payment runs for approval and upload to banking system

• Ensure creditor accounts are reconciled with payments matched against invoices.

• Respond to purchase and invoice queries as required

• Set up supplier accounts as required

• Work with the Grant Officer to ensure all grant commitments are processed and reflected in creditors

Bank and cash:

• Reconcile all bank accounts at the month end, including online donation platforms (e.g. Just Giving, PayPal, etc)

• Process all non-income from the fundraising/donor package in a timely manner

• Process all non-creditor payments in a timely manner

• Respond to banking queries

• Support with management of Bank Mandates

• Support the Head of Finance with management of investments

Month end:

• Support the Head of Finance in the production of the month end accounts pack

• Support the Head of Finance in the production of the year-end accounts and audit

• Support the Head of Finance in the production of the annual budgets

• Manage the monthly accruals and prepayments process

• Update the grants spreadsheet with expenditure during the month.

 Budget:

• Work with the Head of Finance to review budget lines on a monthly basis, identifying any variances, in preparation for monthly meetings with Budget Holders to review expenditure

Events:

• The finance team are involved in major fundraising events, and you will be required to work ad hoc evening and weekends to support the finance function.  This will include processing donations, including cash.

General:

• Deal with ad hoc tasks as and when they arise

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