Tax Legal Secretary

2 weeks ago

London, United Kingdom Owen Reed Full time

JOB DESCRIPTION



Read all the information about this opportunity carefully, then use the application button below to send your CV and application.

We are looking to recruit a professional Legal Secretary to join a top law firm in London.


POSITION OVERVIEW


Performs a variety of secretarial and administrative duties for attorneys to whom assigned according to established policies and procedures. Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.


JOB RESPONSIBILITIES


(This list is not exhaustive and may be supplemented and changed as necessary.)


The Legal Secretary must have the ability to communicate effectively, establish good working relationships and anticipate the needs of the attorneys, demonstrating excellent attention to detail and a high level of confidentiality and professionalism. Must be a resourceful team-player who can work in a progressive, fast-paced environment with competing demands, while remaining flexible, proactive and efficient.


• Utilises the Firm’s computer systems and software applications.

• Follows the Firm’s document processing methods and procedures, creates, spell checks, edits and

proofreads work product to ensure accuracy and completeness.

• Transcribes from handwritten materials and (if applicable) dictation.

• Establishes and maintains calendar and deadline reminder systems.

• Organises and prioritises telephone calls, mail, documents and projects.

• Deal with incoming/outgoing mail as appropriate.

• Schedules and organises activities such as meetings, conferences, departmental activities.

• Books travel/accommodation arrangements, prepares itineraries and follows up on travel expenses to

process for payment.

• Maintains e-filing and management of inboxes, and records management systems.

• Opens new files, maintains all client and general files. Conducts periodic review for possible storage

of older files; prepares files to be closed.

• Updates client contacts regularly using Client Relationship Management system (CRM).

• Ensures that attorneys weekly timesheets entries are dealt with in a timely manner.

• Prepares legal documents and provides administrative support for partners and attorneys to whom assigned.

• Exercises discretion and judgement, prioritises effectively and often handles requests from multiple

functional areas and external parties.

• Observes confidentiality of attorney-client relationship.

• Works closely with administrative support staff.

• Provides additional support during secretarial team members holidays and other absences.

• Performs overload document work requests, filing, photocopying, as requested by other attorneys/ departments.

• Attends regular technical training and/or mandatory training.

• Attends team, departmental and/or Firm-wide meetings/townhalls.

• Other related duties and projects as required.


QUALIFICATIONS


Education, Work Experience, Skills


• Ideally 2 years’ legal secretarial experience in order to gain an understanding of law office policies and procedures and produce accurate legal documents with minimal supervision.

• Excellent English language and grammar skills.

• Ability to transcribe legal documents, correspondence and reports from rough draft or dictation at a level of 70 wpm.

• Ability to organise and prioritise numerous tasks and complete them under time constraints.

• Ability to proofread typed material for grammatical, typographical or spelling errors.

• Interpersonal skills necessary in order to communicate and follow instructions effectively from a diverse group of clients, attorneys and staff to provide information with ordinary courtesy and tact.

• Work occasionally requires additional hours to perform the essential duties of the position.

• Ability to work effectively and efficiently with co-workers; work as a team to accomplish tasks and produce final work product.

• Maintains positive contact with clients, attorneys and staff and observes confidentiality of client matters.

The above is intended to describe the general content of and requirements for the performance of this

job. It is not to be construed as an exhaustive statement of essential functions, responsibilities or requirements.


Technologies/Software


• Microsoft Outlook, Word, PowerPoint, Excel

• Visio a plus


Tools and Equipment


• Standard office equipment to be used (telephones, PC, laptop, scanners and photocopiers)

  • Legal Secretary

    5 days ago

    London, United Kingdom Montresor Legal Full time

    Our client, a leading law firm are looking for a Legal Secretary to join the Commercial team on a permanent basis in their London office - in walking distance from Liverpool Street. This is a fantastic opportunity for an experienced legal secretary to support the Partners and Fee-earners on all aspects of their workload. Key responsibilities: - Scheduling...

  • Secretary/ Legal Secretary

    3 weeks ago

    London, United Kingdom Montresor Legal Full time

    Are you an experienced Legal PA/Secretary seeking an exciting opportunity in a prestigious international law firm? Our client is looking for a Legal PA to join their expanding Rail and Real Estate team. Provide high-level administrative support to the Rail and Real Estate team. - Assist with billing processes and client onboarding procedures. -...

  • Secretary/ Legal Secretary

    3 weeks ago

    London, United Kingdom Montresor Legal Full time

    Are you an experienced Legal PA/Secretary seeking an exciting opportunity in a prestigious international law firm? Our client is looking for a Legal PA to join their expanding Rail and Real Estate team. Provide high-level administrative support to the Rail and Real Estate team. - Assist with billing processes and client onboarding procedures. -...

  • Legal Secretary

    7 days ago

    London, United Kingdom Montresor Legal Full time

    We are working with an international firm who are seeking a Legal PA to work in their Project Finance team. This position is working for a small team of fee earners within the structured finance team. Duties include diary management, expenses, incoming calls and correspondence, travel management, bill preparation and other secretarial duties. The firm is...

  • Legal Secretary

    3 hours ago

    London, United Kingdom Browns Recruitment Group Full time

    **LEGAL SECRETARY** **LONDON** **SALARY DOE** Our well established client is looking for an experienced Legal Secretary to join their Private Client department in London. Full training will be given in relation to our practices, procedures and systems. The department deal with an array of matters including drafting of complex and simple wills and tax...

  • Legal Secretary

    6 days ago

    London, United Kingdom Douglas Scott Legal Recruitment Full time

    Legal Secretary (Commercial Litigation) London International Law Firm A leading international law firm are looking to appoint a Legal Secretary into their Commercial Litigation team. You will provide an excellent standard of secretarial/administrative support to the team, who are one of the leading teams within the region. You will be working alongside a...

  • Legal Secretary

    2 weeks ago

    London, United Kingdom Ryder Reid Legal Ltd Full time

    An exciting opportunity for a Legal Secretary to work in the beautiful London based offices of one of our elite global law firm clients. The role will provide excellent and reliable secretarial support to the corporate team. The general duties of the role will include creating, revising and printing legal documents, answering calls, liaising with clients,...

  • Legal Secretary/ Private Client Secretary

    3 days ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....

  • Legal Secretary/ Private Client Secretary

    3 days ago

    London, United Kingdom LR Legal Recruitment Full time

    Private Client Legal Secretary, Wanstead (E11) Your experience as a private client legal secretary is highly sought after by our client, who are an excellent, multi-sited law firm in London. They are looking for a dedicated legal secretary to join their Private Client Team in the Wanstead office. This is a full-time position within a dynamic and busy team....

  • Legal Secretary

    7 days ago

    London, United Kingdom Montresor Legal Full time

    We are working with a law firm in Central London who are seeking a Legal Secretary to work for a Partner and two Senior Associates in their Private Client department. We are seeking a secretary with prior experience within the private client department of a law firm. The firm offer an excellent work/life balance, they are incredibly approachable and...

  • Temporary Legal Secretary

    2 weeks ago

    London, United Kingdom Montresor Legal Full time

    We are working with a city based law firm who are looking for a Legal Secretary to join the litigation team on a 3 month temporary basis. This is an office-based position, working hours 9.30am-5.30pm. The start date for this role is the 3rd of January 2023. You must have 3 years of legal secretarial experience for this role and have worked within...

  • Legal Secretary

    3 days ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000005041 - Date Posted: 8 March 2024 - Recruiter: Ryder Reid Legal - Location: City of London, London - Salary: On Application - Sector: Secretarial - Job Type: Permanent - Work Hours: Full Time Ryder Reid are looking to recruit an eager and enthusiastic Legal Secretary to join one of our international law firm clients on a permanent,...

  • Legal Secretary

    2 weeks ago

    London, Greater London, United Kingdom JMC Legal Recruitment Full time

    This is a rare opportunity to join a well-established Real Estate Finance department, and work alongside a leading Partner, with a substantial book of business worth over £350K.With this being a unique opportunity, the firm is looking for someone with a good understanding of real estate finance work. They are looking for an individual who can come in and...

  • Temporary Legal Secretary

    7 days ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000004424 - Date Posted: 27 June 2023 - Recruiter: Ryder Reid Legal - Location: City of London, London - Salary: On Application - Sector: Secretarial - Job Type: Contract - Work Hours: Full Time Our law firm client is seeking a temporary Legal Secretary to join their Dispute Resolution department. Duties will include monitoring inboxes...

  • Legal Secretary- Construction

    3 weeks ago

    London, United Kingdom EJ Legal Full time

    Legal Secretary/Client Services Executive – Construction A renowned international firm known for their friendly and collaborative culture are seeking a Client Services Executive to join their Construction team on a permanent basis in London. Your primary focus will be on project coordination, client relationship management, communication, financial...

  • Legal Secretary- Construction

    3 weeks ago

    London, United Kingdom EJ Legal Full time

    Legal Secretary/Client Services Executive – Construction A renowned international firm known for their friendly and collaborative culture are seeking a Client Services Executive to join their Construction team on a permanent basis in London. Your primary focus will be on project coordination, client relationship management, communication, financial...

  • Temporary Legal Secretary

    4 days ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000003974 - Date Posted: 10 February 2023 - Recruiter: Ryder Reid Legal - Location: City of London, London - Salary: £20.00 to £24.00 Per Hour - Sector: Secretarial - Job Type: Contract - Work Hours: Full Time Our client, a top law firm, is very keen to attract an experienced Legal Secretary to join them on a temporary basis to start...

  • Temporary Legal Secretary

    4 days ago

    London, United Kingdom Ryder Reid Legal Full time

    Job Reference: JO0000003974 - Date Posted: 10 March 2023 - Recruiter: Ryder Reid Legal - Location: City of London, London - Salary: £20.00 to £24.00 Per Hour - Sector: Secretarial - Job Type: Contract - Work Hours: Full Time Our client, a top law firm, is very keen to attract an experienced Legal Secretary to join them on a temporary basis to start...

  • Legal Secretary

    3 weeks ago

    London, United Kingdom Ryder Reid Legal Limited Full time

     Ryder Reid Legal is recruiting a Legal Secretary to join our successful, growing international law firm on a permanent basis.  This is role will support a small allocation of fee earners including 3 Partners within their corporate department.  The Legal Secretary will manage the day-to-day administrative needs of the Partners, arrange meetings,...

  • Secretary/ Legal Secretary

    1 day ago

    London, United Kingdom Ryder Reid Legal Full time

    Ryder Reid is looking to recruit a part-time Legal Secretary to join one of our prestigious, international law firm clients on a permanent basis at their amazing London office. Our client is one of the world’s leading law firms and want someone who is eager and motivated to join their team.Diary managementFiling and document managementEmail...