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Admin Assistant

4 months ago

Guildford, United Kingdom RGS Global Ltd Full time

My client is one of the UK s leading law firms with an impeccable reputation. They genuinely care about their people and strive to build and maintain a diverse, inclusive and happy workforce.

They are currently seeking an Admin Assistant to join their busy team.

The main purpose of the role is to provide all manner of day-to-day admin tasks to support the secretaries and lawyers in the practice group.

Responsibilities

  • File management e.g., archiving and e-filing
  • Photocopying/scanning confidential documentation
  • Assist with processing ADIS requests and payment requests to include calls to new suppliers to verify bank details
  • Assist with file opening, to include inputting party details on OnePlace and the production of engagement letters
  • Assist with the preparation, collation and indexing of court bundles
  • Process ePost and hard copy post to include collation of enclosures
  • Book couriers
  • Assist with BD e.g., research on address finding
  • Assist with production of proformas in advance of billing
  • Assist with invoice tracking and chasing prior to finalisation
  • Keep team lists of bills despatched up to date
  • Any other admin tasks that support the smooth day-to-day running of the group

This is an entry level role and would suit a college-leaver or someone looking for a step into an office role. The ideal candidate will have 5 GCSEs (or equivalent) A - C (including Maths and English- C or above) and preferably A-Level s including English. You should also have an Intermediate knowledge of Microsoft Outlook, Word, PowerPoint and Excel, good numerical skills and some administrative experience gained through a previous role, apprenticeship or work experience placement is desirable but not essential. You will possess strong communication and inter-personal skills with the ability to use your own initiative.

Whilst we would love to be able to respond to every application we receive, it is not always possible. If you have not heard from us within 7 working days, please assume that your application has not been successful on this occasion.