Facilities Coordinator

4 months ago

Polbeth, United Kingdom CBRE Enterprise EMEA Full time
Key Tasks:
  • Primary focus on delivery of all FM Operations SLA's in accordance with KPI & Output measurements
  • Co-ordinate with FM Operations and Critical Service teams to deliver service level agreements
  • Support/Monitor 3rd party maintenance supplier activities when required and report any corrective works arising
  • Comply with HSE requirements as outlined within the SLA and as instructed by the company policy
  • Act as a part of site Emergency team i.e. Fire Marshall, as required for emergency control activities
  • Report all accidents, occupational illnesses and emergencies in relevant books/documentation
  • Ensure all contractors, under sphere of control, operate within appropriate SHE processes and client HSE standards
  • Conduct monthly self-assessment SLA checks in support of quarterly contract performance requirements
  • Responsible for the image and visual standards of the site/s taking ownership of any issues or concerns
  • Monitor and maintain stationery levels
  • Carry out statutory fire testing and associated checks
  • Co-ordinate with Security and report any faults on access entry system where necessary
  • Raise Purchase Orders for goods or services as required, in compliance of business controls at all times
  • Approve invoices; goods received notes and statements for payment purposes
  • Act as responsible person in line with DFA to carry out cost control function
  • Take ownership and understand customer requirements and be able to demonstrate the ability to close out concerns and ensure customer is kept appraised at all times
  • Act as deputy in the absence of line management
  • Provide and arrange cover for the FM team as defined by line management


Person Specification:
  • Strong PC skills, MS Office
  • Good administrative skills
  • Well organised and good prioritisation and planning skills
  • Key focus for this role is to ensure that all FM services are delivered in a confident and efficient manner
  • Knowledge and awareness of the facilities management industry
  • Practical experience in working with supply partners to deliver a seamless, integrated service
  • Customer services experience and the ability to communicate at all levels