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Accounts Payable Operations Lead
2 months ago
Closing Date: 29th July 2024
The purpose of this role is to provide technical knowledge and subject matter expertise for Accounts Payable - ensuring accurate account management for more complex queries and associated processes are carried out accurately, compliantly and on time for VWFS (UK) Ltd, VW Bank Branch and MFS (UK) Ltd 3rd party suppliers.
The role holder is also responsible for the development of process improvements to systems and the investigation of balances and reconciling items, working cross functionally with other departments to achieve this, in addition to supporting the Accounts Payable Manager with training for the Accounts Payable Specialist team.
Skills and experience you will have:
Able to demonstrate reliable all-round accounting / bookkeeping technical knowledge.Excellent knowledge of Excel and Office applications.Excellent written and verbal communication skills to collaborate with both Finance and non-Finance staff at all levels.Strong analytical skills with the ability to clearly define and investigate business process issues.Good self-organisation with a proven methodical and disciplined approach to work.Highly motivated, able to work flexibly under pressure, apply own initiative without supervision in order to meet strict deadlines.Ability to react effectively to resolve problems.Experience of managing relationships and the ability to work collaboratively to influence stakeholders at all levels.Self-motivated and a strong team player.Up to date awareness of regulatory and compliance legislation as it impacts on the role.Creative thinker with the ability to produce original ideas to automate processes and deliver operational excellence.
Here are your responsibilities in more detail:
Ensure daily invoices and credits are processed with robust controls and paid in accordance with supplier contractual terms and in adherence to regulations, company policies and service level agreements (SLAs), including review and sign off of payment runs.Ensure reconciliation of Agency vehicles, keeping ageing to Ensure the daily processing and payment of VWG Consignments and associated brand balances are account managed and reconciled, with any reconciling differences reported on a weekly basis.Act as a subject matter expert and technical specialist in supporting the team with key system requirements and problem solving relating to all aspects of Accounts Payable processes.Proactive supplier account management and completion of the top 20 supplier statement reconciliations ensuring queries are worked and resolved promptly, escalating appropriately to ensure no ageing of balances >60 days old to minimise exposure to the business.Auditing and payment of employee expense claims making sure claims are approved or rejected in adherence with the Company's Travel and Expense policy and within the Controlling budget.Processing and review of weekly supplier and employee expenses payment runs, ensuring suppliers are paid to terms.
What's in it for you?
A salary starting from £34,037, Company Car, discretionary bonus and 27 days holiday in addition to statutory bank holidays plus much more
About Volkswagen Financial Services
Our mission is straightforward; we want to be 'The Key to Mobility'. What does that mean? To make getting from A-to-B as easy and simple for as many people as possible. To truly meet the mobility needs of people in a changing world; our offering goes beyond traditional vehicle financing. We do this by providing a range of finance and aftersales products on Volkswagen Group vehicles, as well as developing innovative mobility products designed to solve real problems and support our customers.
Volkswagen Financial Services is committed to being an inclusive employer and we welcome applications from everyone. Diversity and Inclusion is not just a statement for us and we are nurturing an environment where everyone can be their 100% self. If there is anything we can do to support you being your 100% self during our recruitment process, please let us know and we will support you as best we can.
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