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Commercial Assistant

3 months ago

Durham, United Kingdom Esh Group Full time

Overall Objective: 

  • To support the business/project administration function covering a variety of administrative tasks set by the Commercial and Delivery leadership teams
  • To manage own time to enable specific responsibilities to be undertaken in line with other team members deadlines and to the accuracy required
  • To support commercial teams in the implementation of the systems and processes used in Commercial Control and Reporting in line with the company /sector procedures and Division specific requirements
  • To be proactive and professional in all duties 

Key Accountabilities:

  • To provide Primary support to commercial team for live projects 
  • Collate and report relevant commercial data including timesheets, procurement and site owned assets
  • Collating and formulating data for project dashboards

Work with commercial team to:

  • Manage and oversee the staff allocation and Timesheet database for completeness and accuracy
  • Ensure contractual certificates (payment, Completion, Defects etc) are in place
  • Manage the subcontract approval process
  • Monitor incoming data and maintain accurate registers

Work with finance team to maintain accurate costs, including, but not limited to:

  • Maintaining Cost accruals (GRNI’s) for the framework
  • Manage the cost transfer process

General responsibilities:

  • To take a full role in the implementation of personal development through appraisals and to participate in any identified training or development opportunities
  • To action all relevant tasks required by the Commercial Manager / Managing QS in a timely and professional manner
  • To recognise the importance of fairness and equality in the workplace, to treat everyone with dignity and respect

Key Measurements: 

  • Accuracy to detail and presentation of work 
  • Accuracy of being aware of, and meeting deadlines
  • Proactive approach and attitude to all work tasks
  • Proactive approach to personal and role development 
  • Development of others – supporting QA and Document control process

Personal Skills:

  • Proactive Communication Skills
  • Attention to detail and accuracy
  • Excellent time management skills 
  • Good planning and organisational skills
  • Ability to multi task
  • Ability to work well under pressure
  • Strong level of organisation
  • Ability to be proactive e.g. during quiet business times
  • Ability to work alone and as part of a team