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Administrator in Llantrisant

2 months ago

Llantrisant, United Kingdom Acorn by Synergie Full time

Acorn by Synergie is looking for an Administrator for their client in Llantrisant.

What is the role?

This is an exciting opportunity for an Administrator to join the Commercial Team. This role typically reports to the Commercial Director, supporting the Buying and Quantity Surveying functions.

The purpose of this role is to provide and perform general administration and secretarial support using own initiative and self-motivation where necessary.

The role will include:

  • Assist in secretarial duties for the team, including word processing and the use of excel spreadsheets
  • Issuing correspondence and updates to subcontractors and suppliers (including recording and collating responses)
  • Updating databases; raising orders and collating health & safety documentation
  • Documentation Management: Maintain accurate records and documentation related to commercial projects, including contracts, agreements, and procurement documents, subcontract & supplier databases.
  • Supplier & Subcontractor Liaison: Assist in liaising with suppliers and subcontractors, including issuing purchase orders, terms & conditions, processing invoices, and resolving any administrative queries.
  • Data Entry and Analysis: Enter data accurately into relevant systems and assist in generating reports and analyses to support decision-making within the commercial department.
  • Meeting Coordination: Organise and schedule meetings, take minutes when necessary, and distribute relevant documents to attendees.
  • Support to Commercial Team: Provide general administrative support to the commercial team, including filing, photocopying, and managing correspondence and the preparation of departmental reporting documents.
  • Compliance and Regulation: Assist in ensuring compliance with relevant industry regulations and company policies, including health and safety standards and procurement procedures.
  • Commercial Communication - Issuing relevant communications to internal & external stakeholders.
  • Provide cover for the Receptionist during lunch/break times/holidays on a rota basis.
  • Departmental archiving.
  • Maintain departmental calendar ensuring it is kept up-to-date with all holidays and meetings.
  • Specific tasks as requested by the Commercial Director / Commercial Manager.

What experience, qualifications and skills are we looking for?

  • Good written and verbal communication skills
  • Previous experience within an office environment
  • Computer literate with experience of a number of different packages including Microsoft Word, Excel, Power Point and Outlook
  • Ability to be well organised, self-motivated with high attention to detail
  • Be able to multitask and work to targets

What's in it for you?

Salary and benefits package

  • Competitive Salary (DOE)
  • Pension
  • Bonus

If interested apply with your CV, or call Jack on (phone number removed).

Acorn by Synergie acts as an employment agency for permanent recruitment.