Current jobs related to Homeownership Officer - Epsom - Town & Country Housing Group

Advert closes 6th September 2024, with interviews taking place 11th Septemeber (We reserve the right to bring the closing date forward, so we strongly encourage early applications.)

Role Summary:

To support the Homeownership Manager and Team Leader to provide a professional housing management service to the Town & Country Housing expanding homeownership portfolio ensuring obligations of the leases/transfers and the statutory obligations of the applicable Acts are met. To deal with associated issues with homeowners as detailed below.

Hours: 35

Salary: 31,037.00

Probation: Six months

Contract type: Permanant

Who are we:

We provide more than 13,000 homes across Kent, Sussex, Surrey and West Sussex. Over the years we have invested heavily in our homes and continue to do so as part of the Peabody Group. We promote hybrid working and have more than 300 employees based in various locations across our operating area.

Why choose us:

Contributory pension scheme 4% to 10% matched contributions

Hybrid working

Free onsite car parking

Life assurance of 4x annual salary (Terms and Conditions apply)

30 days annual leave in addition to bank holidays

Two volunteer days per year

Employee assistance programme (24/7 telephone advice, information portal & face to face counselling sessions)

Corporate eye care scheme providing free eye tests and free VDU glasses or contribution towards VDU glasses

Extensive annual Staff Wellbeing programme

Enhanced maternity, paternity, and shared parental leave provision

Flexible annual benefits (for dental, healthcare, shopping vouchers, technology etc.)

Annual flu vaccinations

Access to an extensive range of corporate discounts on shopping, travel & days out

Social events, including lunchtime walking, rounders, festive Fridays

Travel loan

Role Specific Responsibilities:

Be the first point of contact for shared owners, leaseholders and freeholders, advising and dealing with queries regarding the homeownership housing/estate management service. Ensuring appropriate staff and third parties are involved as appropriate and escalating to the Team Leader or Homeownership Manager as required.

Ensure Town & Country Housings leasehold/homeownership policies and procedures are adhered to.

Support the Team Leader and Homeownership Manager with the setting of service charges, the administration process for collection and the recovery of rent and service charge arrears, ensuring legal obligations are met.

Undertake estate and home visits as and when required.

Carry out leasehold Section 20 consultation by working with other departments, in particular with Finance, Asset Investment, Development and Contracts & Compliance. To include the preparation and administration of Section 20 notices and replying to observations raised.

Work with Asset Investment and Contracts & Compliance teams to ensure stock condition surveys and planned & reactive works are carried out in accordance with lease requirements.

Process lease extensions in line with the TCH procedure, liaising with valuers and solicitors.

Process shared ownership sub-letting requests in line with the TCH procedure.

Assist in the setting of sinking funds, ground rents, service charge budgets and accounts.

Liaise with different departments as required in relation to building insurance claims from leaseholders.

Be aware of and promote best practice in leasehold management.

Deal with Complaints in line with TCH's policy.

General:

To adhere to the equality, diversity and inclusion policy and actively promote equality of opportunity wherever possible.

Recognise, respect, and promote the different roles and diversity of individuals.

To actively contribute towards the key performance indicators and professional standards.

Work in accordance with the General Data Protection Regulations (GDPR) and Data Protection Law and be responsible for the integrity of personal information you process. This may include identifying anomalies in data and investigating and correcting them where appropriate. Ensure you attend training on data protection regularly.

To be responsible for your own health and safety and that of your colleagues, in accordance with the Health and Safety at Work Act (1974) and relevant EC directives.

To participate in training, attend other meetings, and staff events as required.

Be an effective member of your team, presenting a positive impression of your section and Town & Country Housing.

Take responsibility for recognising and recording customer complaints, however made, and ensure that any complaints allocated to you are responded to within policy requirements.

Maintain professional curiosity in all interactions with residents, be aware of and report and record any potential safeguarding issues promptly and appropriately.

Maintain awareness of budget requirements and value for money while delivering your role.

Consider and highlight any risk to the organisation or individuals whilst delivering your role.

Consider resident feedback (the resident voice) in all service delivery, using data and insight and actively engaging with residents to understand their needs, views and priorities and tailor services accordingly.

This role will involve visiting other offices and stock and you will be required to have your own car and full driving licence.

Education & Qualifications:

GCSE or equivalent education.

Competent user of Microsoft Office packages.

Full driving licence is essential.

Experience of leasehold and/or shared ownership housing.

Experience in conducting surveys.

Demonstrable achievements in improving services for customers.

Demonstrable experience of organising and prioritising a busy workload.

A good understanding of relevant statutory legislation is desirable.

Key skills and Competencies:

Excellent interpersonal skills including the ability to influence and persuade.

Able to demonstrate a proactive approach to resolving problems.

Excellent numerical and analytical skills.

Proven ability to organise and prioritise work, meet deadlines, work under pressure and handle a number of tasks simultaneously and accurately.

Independent ability to analyse information and data logically and reach sound conclusions.

Excellent written and verbal communication skills, communicating professionally, projecting a positive impact on recipients.

Behaviours:

Demonstrate resilience in pressured and stressful situations.

The desire to address the needs of customers in a way that shows commitment to excellent customer service, proactively seeking feedback to drive continuous improvement.

The ability to interact and build productive relationships internally and externally with a range of agencies including leaseholders and solicitors.