Calibration Admin

Purpose: 

The Calibration Administrator will provide administration to the calibration team, receipting 

equipment requiring calibration and ensure all paperwork is correct and generating work 

orders prior to organising calibration. 

The post holder will ensure calibration is carried out to the correct standard and all results 

from certification are recorded on the computer management system. 

A successful candidate will maintain the Calibration Document Library effectively and 

reports to GxP standards in accordance with site guidelines. 

Principal Accountabilities: 

? Maintain Calibration Document Library on a day-to-day basis, including document 

retrieval, withdrawal and returns 

? Maintain an effective filing system and develop reports to effectively measure and 

keep track of progress monitoring performance and routine activities of all tasked 

projects and investigations. Ensure routine and requested reports are completed in a 

timely manner. 

? Input data from calibration documentation in the Computerised Maintenance 

Management System (CMMS) in a timely manner 

? Implement and maintain GXP compliant documentation systems 

? Maintain and update calibration procedures ensuring all updates are logged. 

? Ensure that equipment is sent off site for calibration in a timely manner 

? Raise Purchase orders for external contractors 

? Liaise with calibration sub-contractors with respect to specifications, quotations, 

method statements, work programmes, and safety. 

? Locating assets – whether on site, in stores or awaiting delivery. 

Qualifications and Experience: 

Knowledge and Skill Requirements: 

? Ability to liaise and supervise contractors. 

? Document preparation and operation of planned maintenance documentation. 

JD – Calibration Administrator 20/08/2021 

? Knowledge of key operational procedures e.g. time sheets, planned maintenance 

systems, Quality and Health & Safety. 

? Ability to interact professionally with a diverse group, executives, managers and subject 

matter experts. 

? Demonstrable skills in dealing and working closely with internal and external customers 

and suppliers on complex and interrelated issues on an ongoing basis. 

? Must be able to use initiative to decide relevant actions and make recommendations to 

Sponsor/ Manager, with the aim of improving deliverables and compliance to policies. 

? Willing to engage with and learn from peers, other professionals and colleagues in the 

desire to provide or support the most appropriate interventions. 

Demonstrates a strong desire to improve performance and make a difference by focusing 

on goals. 

Measurement of Position Performance: 

The Contractor Coordinator is measured in performance of duties and execution of 

assigned responsibilities by: 

1. Orderly placement of specification, quotations and method statements and their 

completion by due date. 

2. Accurate and timely input of data from the calibration documentation into the 

Computerised Maintenance Management System (CMMS). 

3. Accurate recordings of the Calibration Document Library 

Personal Experience / Qualification and skills: 

? Proven and extensive experience within a similar role. 

? Knowledge of Word & Excel spreadsheets and their implementation with overall good IT 

skills. 

? Excellent administrative, report writing, project control, communication and 

organisational skills. 

? Knowledge of key operational procedures e.g. time sheets, planned maintenance 

systems, Quality and Health & Safety.