Specialist, Logistics Planner

OrganOx is an innovative, fast-paced, global medical device company with a mission to save lives by making every donated organ count. We are a commercial stage organ technology company, spun out of the University of Oxford in 2008, committed to improving transplantation outcomes throughout the world. The company's first product, the OrganOx metra ® normothermic machine perfusion (NMP) system for liver transplantation, has been used to support more than 6,000 liver transplant operations globally.
The Logistics Specialist plays a key role in ensuring the accurate, compliant, and efficient flow of logistics across OrganOx's logistics and supply chain. This includes shipment tracking and inventory coordination control, logistics planning, customs compliance, and logistics coordination within a regulated medical technology environment. This is an on-site position in Oxford to enable direct access to shipment tracking and inventory coordination, hands-on coordination with production and logistics, and real-time collaboration across teams, ensuring logistics are accurately managed, compliant, and available when needed in a regulated, fast-paced environment.
Under direction from the Warehouse and Logistics Manager, the Logistics Specialist will be responsible for:
Shipment Tracking and Inventory Coordination Control
Maintain accurate shipment tracking and inventory coordination records in SAP across all Warehouse locations
Support the development of shipment tracking and inventory coordination dashboards and performance metrics
Logistics Coordination
Align logistics availability with production, service, and R&D schedules
Manage unallocated logistics stock, shortages, and internal transfers
Collaborate with transportation and delivery scheduling to forecast demand and mitigate supply risks
Support kitting operations and ensure timely replenishment of consumables
Logistics & Customs Compliance
Coordinate inbound and outbound shipments, ensuring timely and cost-effective delivery
Apply correct tariff classifications and import taxes to optimise duty exposure
Liaise with freight partners and regulatory teams to resolve customs queries
Ensure logistics handling and shipment tracking and inventory coordination processes meet ISO 13485, BSI, and FDA standards
Contribute to SOP development and risk assessments for 3PL distribution centres and shipment tracking and inventory coordination operations
Maintain non-conformance records and support root cause analysis and CAPA activities
Identify opportunities to reduce shipping costs through consolidation, carrier selection, and customs strategy
Support initiatives to improve delivery performance and customer experience
Participate in cross-functional projects to enhance operational efficiency
Adherent to the letter and spirit of OrganOx's Code of Conduct and all other company policies
Demonstrable experience in a materials, inventory, or logistics coordination role
Strong working knowledge of ERP systems (SAP preferred)
Proficiency in international shipping, customs documentation, and tariff application
Advanced Excel and data handling capabilities
or equivalent vocational qualifications (CILT Level 3 Certificate in Logistics & Transport, IoSCM Level 3-5 in Inventory or Supply Chain Management); or equivalent experience in inventory, logistics, or supply chain coordination
Desirable professional certifications such as CILT Level 3 Certificate in Logistics and Transport; IoSCM Inventory Management Certification; IOSH Managing Safely) for warehouse compliance; SAP ERP training or certification — highly valued in our environment
We offer competitive compensation and comprehensive benefits, including healthcare and retirement plans. We support work-life balance and provide opportunities for ongoing professional development.
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age, disability, gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation race, or any other characteristics protected by law.