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Assistant Private PA
4 months ago
Venesky-Brown’s client, a public sector organisation in Glasgow, is currently looking to recruit an Administrative Co-Ordinator for an initial 6 months contract on a rate of £13.81 PAYE.
Provide PA support to the Clerk of Senate & Vice Principal, which includes diary management, scheduling of meetings and clerking support for ad-hoc working groups. This involves the ability to prioritise issues for the attention of the Clerk of Senate, maintaining confidentiality and handling information/data sensitively.
- Provide high quality administrative support to team members across Policy & Governance and, on occasion, the APG Management Team reliably supporting the progress of business within the service including, note-taking and management of action points, diary management and setting up meetings, supporting with visits, management of team filing systems, formatting and circulating appropriate documentation, drafting and/or amending standard correspondence with internal and external stakeholders.
- Support the operational management of student cases relating to the Codes for Appeals and Fitness to Practise: managing workflow of cases, including the mailbox; Provide effective administrative support for operational aspects of systems, such as the monitoring of mailbox and dealing with enquiries, working closely with relevant manager and other colleagues within the relevant Policy & Governance Team.
- To provide highly effective administrative support to ensure currency, coherence and clarity of information on Policy & Governance website, and its integration with wider web information across Services and the organisation.
- To attend and contribute to team meetings within Policy & Governance. Undertake other duties as assigned by the Policy & Governance management team.
Scottish Credit and Qualification Framework Level 7 (advanced Higher / SVQ Level 3 in Administration, HNC or equivalent.
- Excellent IT skills (databases, spreadsheets, word processing, emailing, Web documents & Office 365).
- Use of Web content platform such as T4 or equivalent.
- A good level of writing, numeracy and secretarial skills, including typing skills.
- Knowledge of quality processes within a UK Higher Education context.
- Working knowledge of Data Protection and Freedom of Information legislation.
- Ability to analyse data and appropriately present summary information to support planning and decision making.
- Experience of supporting web development and web upload in a professional context.
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